PHS seeks Two (2) Program Assistants in supporting the Health Information Management department activities within the SFIHC. The Two (2) Program Assistants will provide medical records support to assist in management of medical records.
Position Tasks:
· Identifies, locates, delivers, retrieves and refiles medical records required for clinical and administrative purposes.
· Analyzing health records for accuracy, completeness, timeliness, consistency and compliance (e.g. use of correct titles, linked to correct encounters, etc.) according to HIM policies and procedures.
· Uses the RPMS/Vista Imaging function to scan records into the EHR.
· Assure that medical records are complete and that all documentation is present with appropriate documents and signatures.
· Review medical records for any missing documents, signatures, information and notify providers of the deficiency.
· Answer phone calls.
· Receives and/or gives out ROI forms, assists visitors and/or callers with the completion of forms or documents.
· Inquiries vary widely, and information given requires explanation of office functions, describing specific requirements, providing basic instructions, or a similar degree of detail.
· Reviews paper and electronic health records (i.e., scanned notes, reports, special tests; etc.) to identify material to be photocopied/printed/written to electronic media and released.
· Ensures the information released is limited to what is specifically authorized and to the person or agency designated to receive it.
· Accurately enters all requests into the RPMS/ROI section with necessary information for each request for health information.
· Monitors requests to ensure validity and processing within required time frames.
· Maintains a record of disclosure of all information released. Responds to requests for emergency medical information from hospitals, doctors, medical examiners, law enforcement agencies and others.
· Reviews all medical information for sensitive elements to ensure release is completed only within the required standards and applicable laws.
· Conducts searches for lost records, and completes other special projects and file room activities as assigned.
· Prepares records for retirement; identifies and pulls those patients charts, ensuring that all multiple volumes have been secured; boxing charts for shipment; and completing all necessary documentation and record tracking requirements.
· Requests records from other facilities, including Federal Records Centers, as required.
· Perform quality review audits on scanned documents.
· May required to perform other duties as assigned.
Background Checks: The prospective employee must be subject to character investigation as required by Public Law 101-360, the Indian Health Child Protection and Family Violence Prevention Act prior to performance of a contract by utilizing the US Office of Personnel Management (OPM), Electronic Questionnaire for Investigation Processing (eQIP) system and this shall include all fingerprinting procedures and clearances. The prospective employee must provide all requested information necessary to perform Level I and Level II background checks. An employee will be immediately removed from the position (at any time the investigation receives unfavorable adjudication, or, if other unfavorable information that would affect the investigation becomes known.)
Health Requirements of Contracted Healthcare Providers: In some cases, for positions in healthcare, Employees will be expected to furnish documentation that reflects immunity for the indicated vaccine preventable diseases through documented disease, vaccination history, serology results, and/or any documented episodes of adverse events after vaccination.
Required Training:
a) Protecting Children from Sexual Abuse as stated in IHM Circular 19-05: Contractor Training Plan for Implementation of Indian Health Manual Part 3, Chapter 20, Protecting Children from Sexual Abuse by Health Care Providers. Each provider must take this training within 30 days from their start date at the service unit. Certificate should be provided to the COR.
b) Overview of Trauma-Informed Care and Historical Trauma training for Non Personal Healthcare Services (i.e., Two (2) Program Assistants Services, RN, Physician, etc.).
c) Information System Security Awareness (ISSA) Training: Contractors who utilize the IHS information system or accesses or connects to the IHS network must complete the ISSA training 24 hours of receiving access and annually thereafter. The online ISSA training is located at http://www.ihs.gov/issa. Contractor access will be revoked unless and until the training is completed. An exception can be made if the user has read and signed the IHS Quick Guide to Information Security, in which case the contractor will have 30 days to complete the training. Course certifications must be provided to the COR upon completion and annually thereafter.
Qualifications: Bachelors Degree preferred, 1-5 years experience in healthcare records management
Health Insurance (Optional Health Fringe benefit)
Job Types: Full-time, Contract
Pay: $50,000.00 - $58,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Santa Fe, NM 87505 (Required)
Work Location: In person