Job Description:
We are seeking a highly organized and proactive Executive Assistant to support the President of our company in overseeing facility projects. The ideal candidate should have a solid understanding of project management principles, excellent organizational skills, and the ability to handle multiple tasks simultaneously. They should also possess the ability to thrive in a fast-paced environment, strong communication skills, attention to detail, and proficiency in relevant software applications such as Microsoft Office.
Key Responsibilities:
Executive Support:
- Organize and maintain the President's daily schedule, ensuring all appointments and commitments are managed effectively.
- Handle incoming communications, including emails, calls, and inquiries, and prioritize them appropriately.
- Prepare and edit correspondence, reports, presentations, and other documents as requested by the President.
- Coordinate travel arrangements and accommodations for the President as needed.
Project Coordination:
- Coordinate and administer facility projects, tracking progress through all phases from setup to completion.
- Compile project status reports, manage meetings, agendas, minutes, and correspondence, and proactively identify and resolve technical issues.
- Establish and maintain a well-organized project filing system for easy access to documentation.
- Project execution to ensure adherence to timelines and quality standards, with a strong emphasis on thorough follow-up.
- Communicate regularly with the President to provide updates on project status, address any issues or changes, and relay requests from contractors.
- Liaise with internal and external stakeholders, including contractors, suppliers, and team members, to facilitate smooth project coordination and execution.
Qualifications:
- Minimum 3 years of high-level executive support and or project support experience
- Excellent verbal and written communication skills.
- Strong attention to detail and organizational abilities.
- Proficiency in Microsoft Office products, including Outlook, Word, and Excel additional software tools a plus.
- Self-motivated with the ability to multitask and prioritize workload effectively.
- Exceptional customer service skills and a proactive approach to problem-solving.
- Ability to work collaboratively as part of a team and take initiative when required.
If you’re a motivated individual with a passion for project management and executive support, we encourage you to apply for this exciting opportunity to contribute to our company's growth and success.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person