We offer remote work opportunities for those residing in the following states ONLY:
AZ, AK, AR, CO, FL, HI, IA, ID, IL, KS, LA, MD, MN, MO, MT, NE, NV, NM, NC, ND, OK, OR, SC, SD, TX, UT, VA/DC, WA, WI, WY
DoD Statement
Our Department of Defense contract requires US citizenship and a favorably adjudicated DoD background investigation for this position.
~Veterans, Reservists, Guardsmen and military family members are strongly encouraged to apply~
Job Summary
The project coordinator is responsible for supporting the functions within the ePMO; including maintaining the administration of project management records, status reporting, auditing and documentation management. Additionally, will provide support to program and project managers with project documentation.
Education & Experience
Required:
o Bachelor's degree in Business or related field or equivalent experience
o Advanced proficiency with Microsoft Office Word, Outlook, Excel, and PowerPoint
o Experience providing administrative support or project coordination in a corporate environment with meeting agendas and minutes; setting up and managing virtual meetings; tracking projects, building presentations and reporting
o Must have strong verbal and written communication skills
Preferred:
o Project management support experience
o Experience in a healthcare environment
o Experience in a fast-paced, complex organization
Key Responsibilities
- Responsible for department and project meeting preparations to include agendas and minutes and setting up virtual meetings.
- Support the project management team in the planning, tracking, analysis, and reporting of projects.
- Documentation and tracking of risks, issues, action items and decisions.
- Management of project status dashboards.
- Facilitation of project status reporting.
- Build Executive presentations.
- Management of departmental documents and organization, including policies and procedures.
- Collaborate with ePMO leadership to define and maintain cross-functional communication channels across the organization.
- Perform other duties as assigned
- Regular and reliable attendance is required
Competencies
Communication / People Skills: Ability to influence or persuade others under positive or negative circumstances; Adapt to different styles; Listen critically; Collaborate.
Computer Literacy: Ability to function in a multi-system Microsoft environment using Word, Outlook, TriWest Intranet, the Internet, and department software applications.
Empathy / Customer Service: Customer-focused behavior; Helping approach, including listening skills, patience, respect, and empathy for another's position.
Independent Thinking / Self-Initiative: Critical thinkers with ability to focus on things which matter most to achieving outcomes; Commitment to task to produce outcomes without direction and to find necessary resources.
Multi-Tasking / Time Management: Prioritize and manage actions to meet changing deadlines and requirements within a high volume, high stress environment.
Organizational Skills: Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; Detail-oriented.
Team-Building / Team Player: Influence the actions and opinions of others in a positive direction and build group commitment.
Working Conditions
Working Conditions:
o Availability to work before and after normal business hours and weekends as necessary
o Works within a standard office environment, with minimal travel
o Extensive computer work with prolonged periods of sitting