PRIMARY PURPOSE
The Payroll Specialist will coordinate and participate in technical payroll accounting activities; participate in the preparation, maintenance, processing, analysis and auditing of manual and automated payroll data, information, records, and reports; ensure accuracy and completeness of payroll transactions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Assist in ensuring accurate and timely production of the union and office hourly payroll functions; oversee and participate in the review, verification, auditing and processing of payroll forms, records, and documents for those payrolls.
· Oversee and audit the daily operations of the payroll department; research, evaluate and ensure that payroll issues and discrepancies are resolved in a proper and timely manner; and maintain and update set up in HR/Payroll System.
· Coordinate auditing, record-keeping and reporting functions to ensure proper application, calculation and reporting of payroll data, benefits and taxes; oversee and participate in the coding and application of voluntary deductions; oversee the distribution and processing of retirement plans and Health Savings Account (HSA) plans; coordinate the processing of payroll deductions for health and welfare benefits, disability and Workers’ Compensation; verify proper authorizing signatures, coding and accuracy of payroll adjustments; coordinates electronic transfer of funds for retirement accounts and update all employee information online.
· Provide technical training and assistance to staff concerning payroll activities and related functions; respond to inquiries, resolve issues, and provide detailed and technical information concerning related standards, requirements, calculations, deductions, taxes, benefits, data, laws, regulations, policies, and procedures.
· Audit retirement funds and transactions for accuracy including coding, system eligibility and tracking; receive, process, and respond to employment verifications, unemployment audits and retirement system inquiries; provide and verify related data and information.
· Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
· Handle complaints or questions regarding paycheck discrepancies.
· Backup for Accounts Payable Department.
· Perform other duties as assigned.
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QUALIFICATIONS AND REQUIREMENTS
· Principles and practices involved in payroll administration and retirement systems, H.S.A.
· Applicable laws, codes, regulations, policies, and procedures.
· Experience with union contracts preferred.
· Tax withholding, voluntary deductions and employee benefits.
· Preparation, maintenance, verification, auditing and processing of payroll records and reports.
· Financial and statistical record-keeping techniques.
· Account reconciliations.
· Oral and written communication skills.
· Interpersonal skills including tact, patience, and courtesy.
EDUCATIONAL REQUIREMENTS
- High school diploma or equivalent required.
- Five years of experience in payroll.
- Two years of experience in accounting or bookkeeping preferred
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work setting:
Experience:
- Payroll: 5 years (Preferred)
- Accounting: 2 years (Preferred)
Work Location: In person