Working Title: Administrative Assistant
Job Class: Office and Administrative Specialist, Senior
Agency: Transportation Department
-
Job ID: 76735
-
Location: St. Paul
-
Telework Eligible: Yes
-
Full/Part Time: Full-Time
-
Regular/Temporary: Unlimited
-
Who May Apply: Open to all qualified job seekers
-
Date Posted: 05/29/2024
-
Closing Date: 06/03/2024
-
Hiring Agency/Seniority Unit: Transportation Dept / DOT-Metro-Central Off-AFSCME
-
Division/Unit: Chief Finance Officer / Office of Equity & Diversity
-
Work Shift/Work Hours: 8:00am-4:30pm
-
Days of Work: Monday - Friday
-
Travel Required: Yes
-
Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually
-
Classified Status: Classified
-
Bargaining Unit/Union: 206 - Clerical/AFSCME
-
Work Area: Central Office/Office of Equity & Diversity
-
FLSA Status: Nonexempt
-
Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position was previously announced 5/17/2024 - 5/23/2024. If you already applied for this job, you do not need to reapply.
This position is located at Central Office in St. Paul and has the flexibility to work a hybrid schedule or work in the office. The incumbent will be required to make a telework arrangement with their supervisor. The incumbent may be expected to work in the office on occasion.
This position exists to provide executive administrative support to the Office of Equity & Diversity (OED) so that operations run efficiently. This position will support OED’s major programs of discrimination investigations, external employment discrimination matters, alternative dispute resolution, ADA reasonable accommodations, affirmative action, language services, training, diversity and inclusion committees/teams, Employee Resource Groups, organizational development, and diversity, equity, and inclusion initiatives. The incumbent will also manage the office’s websites, handle all aspects of virtual, hybrid, and in-person conferences, meetings, and trainings, and be responsible for all office purchases and asset management.
The incumbent in this position will provide full administrative support by performing a variety of logistical, administrative and clerical support functions so staff can more efficiently address the responsibilities of their positions. The incumbent will be responsible for data collection and analysis involve gathering, cleaning, and analyzing data to generate reports that convey key insights to stakeholders, while also ensuring data integrity and compliance with agency standards. This process includes tasks such as designing data collection methods, conducting statistical analysis, creating visualizations, and communicating findings effectively to support decision-making.
Travel: Yes, up to 10% with possible overnight stays
** The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.
-
Ability to design, interpret, and explain administrative and program procedures.
-
Knowledge of building and uploading original content, documents, and/webpages to websites.
-
Ability to create presentations, tables, charts, and/or graphs from work processing software.
-
Skill in data entry sufficient to receive and review source documents, compare documents to database information, and edit documents.
-
Skill in document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information.
-
Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
-
Ability to explain standards, policies, and procedures to clients, coworkers, and customers.
-
Knowledge of accessibility options that meet customer’s needs – i.e., utilizing American Sign Language (ASL)/English interpreters, captioning and/or Communication Access Realtime Translation (CART).
-
Knowledge and application of Web Content Accessibility Guidelines (WCAG) 2.0.
-
Working knowledge of employment discrimination concepts.
-
Advanced knowledge and experience using Microsoft Access or Oracle databases, the Statewide Employee Management system (SEMA4), Smart Technology, Microsoft Lync, SharePoint, Dreamweaver, and/or Microsoft Visio.
-
Experience with state purchasing system.
**Successful candidate must pass past-employer reference checks and criminal history check**
It is our policy that all candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Criminal History Check, Employment Reference Check, Driver’s License Check, Education/License Verification and Pre-Employment Physical.
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
If you have questions about this position, contact Charity Morrow at charity.morrow@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Charity Morrow at charity.morrow@state.mn.us.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
-
Connection with their coworkers and communities
-
Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
-
Diabetes care
-
Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
-
Pension plan that provides income when you retire (after working at least three years)
-
Employer paid life insurance to provide support for your family in the event of death
-
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
-
Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
-
Ride the new METRO "Green Line" Light Rail Train to work! The Rice/Capitol Station is located close by.
-
Training, classes, and professional development
-
Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
-
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
-
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
-
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail: ADArequest.dot@state.mn.us; or by calling Janet Miller at tel:651/366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html.