About DHR Global
Headquartered in Chicago, IL and established in 1989, DHR Global is the fifth largest retained executive search firm in the US. Since that time, DHR has grown significantly with more than fifty offices worldwide. We conduct search assignments at the Board Director, C-level and functional Vice President levels. Our consultants are experienced professionals who are retained by Fortune 1000 as well as prominent venture firms and early-stage companies.
With over 50 offices worldwide, DHR Global’s Consultants are experienced professionals who conduct executive searches for many leading, global companies. DHR is recognized as a quality driven firm that exceeds expectations by actively listening to its clients and consistently delivering results. This has enabled the firm to achieve and maintain long-term partnerships with our client base. For more information on DHR Global, visit www.dhrglobal.com
Major Responsibilities
The Executive Assistant’s (EA) primary responsibility will be to provide administrative support to one or two executive search consultant(s) as well as assist other members of the office staff to balance the workload of the office. Additional responsibilities will include:
- In accordance with DHR’s brand standards, prepare all production work associated with executing a search assignment from start to finish. This includes, but is not limited to; qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence.
- Close out completed searches and organize all material associated with the search in accordance with audit requirements.
- Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements.
- Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets for charges to be allocated to relevant searches.
- Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements.
- Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.
- Provide assistance with additional office responsibilities, including but not limited to reception/front desk coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, EA mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis.
Ideal Experience
- An undergraduate degree is desirable, but not mandatory.
- Proficient in Microsoft applications (Word, Outlook, PowerPoint, Excel).
- Experience proofreading and editing client documents.
- Typing speed of at least 60 wpm (70+ wpm would be ideal) and experience in transcribing dictation.
- Three or more years of executive administrative assistant experience in a professional environment that is production and administratively oriented.
- Prior experience in a professional services environment is preferred, but not mandatory.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
Work Location: Remote