Full Job Description
Job Title: Administrative Assistant
Job Overview:
We are seeking a highly organized and proactive Administrative Assistant to join our team. The successful candidate will provide administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing calendars, organizing meetings, and handling communications. The ideal candidate is resourceful, detail-oriented, and able to work independently with little supervision.
Responsibilities:
Manage and organize schedules, appointments, and calendars for executives and team members.
Coordinate meetings, conferences, and travel arrangements, including booking flights, hotels, and transportation.
Prepare and distribute correspondence, memos, letters, and reports.
Answer and direct phone calls, emails, and other inquiries.
Maintain filing systems, both electronic and physical, ensuring accuracy and accessibility of documents.
Assist in the preparation of presentations, reports, and documents.
Handle confidential information with discretion and professionalism.
Perform general office duties such as ordering supplies, maintaining inventory, and keeping the office tidy.
Collaborate with other administrative staff to ensure smooth workflow and efficient operations.
Requirements:
Proven experience as an administrative assistant or similar role.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Attention to detail and accuracy.
Ability to multitask and prioritize tasks effectively.
Discretion and confidentiality when handling sensitive information.
Proactive problem-solving skills and ability to work independently.
High school diploma or equivalent; additional qualification as an administrative assistant or secretary is a plus.
Preferred Qualifications:
Previous experience in a similar industry or environment.
Familiarity with office equipment and software (e.g., printers, scanners, CRM systems).
Bachelor’s degree in business administration or related field.
Work Environment:
This position operates in a professional office environment. The role may require occasional overtime to meet deadlines or accommodate executive schedules. The Administrative Assistant will primarily work during standard business hours, Monday through Friday.
#1182
AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf