Job Title: Administrative Assistant
Type of Role: Contract (long term – possibility of going staff, but not guaranteed.)
Schedule: Onsite, Monday - Friday; 7:30am - 4:30pm or 7:00am - 4:00pm
Position Overview
The candidate will support regular office operations by providing administrative support to project teams and ensure daily office processes and procedures run smoothly. To be successful, candidate should have excellent oral and written communication skills and be able to organize work using the Microsoft suite of tools and can prioritize tasks and meet deadlines all while maintaining a professional office presence.
Responsibilities:
- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including email notices, office correspondence, memos, and presentations.
- Coordinate and manage appointments, meetings, and conference room schedules.
- Ensure offices and other spaces are reserved for staff and visitors.
- Provide support with video conferencing equipment and set-up.
- Coordinate global and sometimes complex travel arrangements including flights, hotels, and transfers.
- Organize visa and passport applications to meet relevant travel deadlines.
- Process expense reports and invoices.
- Provide overall administrative support to project teams and their staff.
- Schedule appointments and maintain calendars.
- Collaborate with other administrative staff on tasks and assignments for smooth workflow of organizational tasks and projects.
- Communicate with audiences around the globe including executive leaders, management, peers.
- Coordinate and support special projects as assigned.
Qualifications:
- At least 4 years of experience in Administrative experience support role
- Previous corporate experience, supporting C-Suite Executives
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
- Must demonstrate calm professional attitude and excellent interpersonal skills. support role.
- Exceptional written and oral communication skills.
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
- Comfortable handling confidential information.
- Strong relationship management skills with peers, colleagues, and management.
- Positive, high-energy individual.
- Exceptional organizational skills, including the ability to prioritize workload and multi-task while maintaining attention to detail and seeing tasks and projects through completion.
- Proactive; Flexible with unexpected and challenging changes; ability to work under pressure and to tight deadlines. Upholds the highest ethical standards.
Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
Job Type: Contract
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Administrative: 2 years (Required)
Ability to Commute:
Work Location: In person