Knowledge/Skills/Abilities
Possess good oral and written communication skills and exceptional telephone communication skills. Have strong organizational skills. Ability to effectively multi-task while maintaining the willingness to assist customers, vendors and co-workers. Possess intermediate level skills for Microsoft Outlook, Excel, Word and Project. Prior NAV 2017 use not required, but helpful.
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Assist department in all functions including the following:
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Job Closeout Process
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BUCU Process (Board Up Clean Up)
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Creating/increasing PO’s and CO’s
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Retainage approvals
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Payments released
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Assisting PM in ensuring job dates and job status is correct “are”
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Ensuring jobs are bought out correctly and fully by assisting in the development and execution of the budget/buyout process with Project Manager (PM). Assuring the project is set up correctly as early in the process as possible.
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Helping maintain the budget (making any corrections, alert when over budget, etc.)
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Solving issue invoices Document Capture (DC)
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Ensuring subcontractor invoices are sent to DC for processing
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Participating in internal project kick off meetings
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Coordinate Project Manager/Superintendent approvals on subcontractor and vendor invoices within required timeframes and follow up as necessary when disputed invoices occur.
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Follow-up on signed Purchase Orders (PO) from DocuSign - working with PC
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Interface with superintendents and communicate effectively with Sales and Administration.
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Assist superintendents in researching special material needs and communicating with subcontractors concerning order status and invoices.
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Provide clerical assistance to superintendents in organizing weekly invoices, incident reports, printing resident notifications and other tasks as needed.
Critical Traits
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Positive “Can Do” Attitude
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Organized
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Resourceful
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Honest
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Reliable
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Courteous
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Responsible
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Attention to Details
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Time Management
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Prioritizing
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Critical Thinking