Oversees the ID program, access control, office management, supply requisition, and invoice processing for the department.
Under the supervision of the Associate Director, prepares and submits all employee payroll, PTO, Contractor (AUS) invoices and event and exhibitions costs.
Assists in the development and implementation of all security policies and procedures, and security program that responds to business needs while ensuring the safety of all AIC properties and employees.
ESSENTIAL FUNCTIONS
Manage the day-to-day office operations.
Maintain the Lost & Found program.
Oversees parking requests.
Monitor supply levels and restock, as needed.
Assist in maintaining oversight of department budget.
Process invoices for department.
Prepares IDs and oversees ID program.
Identify and evaluate technology-based improvements for access control
Routinely assess and audit access logs to ensure consistency and prevent risk, using automation where possible.
Facilitates travel arrangements for training & conferences.
Other duties as assigned related to general department management
Under the supervision of, and in lieu of, the Associate Director, the coordinator will
Review & prepare the employee payroll on a weekly basis
Determine needed manpower for special events and contractor escorts
Keep track of DoPS PTO and holidays, notifying managers of discrepancies.
Oversee AUS invoices for verification and timely payment.
Assess & allocate billable manpower costs to responsible departments.