Job Summary:
We are seeking a detail-oriented Accounting & Contract Management Assistant to join our team. This position is responsible for accurately maintaining paperwork for residential remodeling projects including contracts, change orders, budgets, invoices and payments.
Why Harth Builders?
Harth Builders is a second-generation home design, build and remodeling firm based on craftmanship and family history. We know how dedicated our employees are to their profession and we strive to deliver the same level of commitment in return. In addition to an extensive list of benefits, we offer many resources and opportunities for our employees to grow both personally and professionally.
We have cultivated a positive company culture that values a work/life balance for all employees. If you meet the qualifications and are looking for a fun and dynamic work environment, we'd love to hear from you!
Job Responsibilities:
- Managing office documentation, contracts, invoices, and necessary paperwork for assigned projects
- Client invoicing and accounts receivable monitoring
- Assembling and maintaining job folders
- Providing administrative support to the Finance & Administrative department as needed
- Implementation and adherence to office and departmental processes policies and procedures
- Providing improvement and planning recommendations within the Finance & Administrative department
Specific Duties:
Contract Management & Bookkeeping
- Ensure all job information (contracts, change orders, budgets, and payments) is accurate and up to date from start to finish within Smartsheet, CoConstruct and QuickBooks
- Maintain invoicing for clients with accuracy and keep track of payments using billing software
- Monitor and manage accounts receivable balances. Send customer statements and make collection calls when appropriate.
- Produce and analyze accounts receivable aging on a weekly basis
- Monitor flow of paperwork, files and required software platforms
- Crosstrain with the DBR Contract Manager to provide support for that function when necessary
- General bookkeeping including month-end closing and preparation of management reporting packages
- Become proficient in the use of company accounting software
- Prepare custom reports from accounting and production system
Administrative Duties
- Manage all necessary documentation within software programs
- Assist with communication within the Administrative & Finance department
- Participate in departmental meetings and planning
- Assist in recommending, establishing and enforcing policies and procedures within the department and companywide
Sales Support
- Provide support to the sales process as work moves from sales to production
- Assist in the preparation of sales and marketing materials
- Work with sales staff on contract creation and change orders as needed
Qualifications and experience:
- Experience working in residential or light commercial remodeling and/or in administrative position preferred
- Must have excellent customer interaction skills
- Must have positive attitude and sense of humor
- Must be a well-organized worker who can take actions without detail directions; ability to multitask
- Must be results oriented and schedule driven.
- Must be able to work in an independent environment with minimal supervision
- Must be proficient in Microsoft Office Suite including Word, Excel and Outlook
- QuickBooks experience a plus
- Dress and groom neatly and professionally
- Must be willing to take on additional responsibilities and obtain necessary training to improve skills
Job Type: Full-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person