Job Opening: Assistant Buyer
Department: Finance
Division: Purchasing
Exempt/Non-Exempt: Non-Exempt
Union/Management: Union
Full-Time/Part-Time/Seasonal: Full-Time
Workweek: M-F, 9:00 AM – 4:30 PM
Salary: $45,000.00. Based on qualifications and experience. Competitive Jersey City retirement and health benefits packages are available, including pension, dental, medical, prescription, FSA (Flexible Spending Account), Life Insurance, and more.
The City of Jersey City is seeking an Assistant Buyer who, under direction, will assist buyers in selecting, preparing orders, and making arrangements for the purchase of equipment, materials, and supplies used by various departments.
Job Duties:
· Prepares and processes requisitions and purchase orders and calculates annual supply usage and maintenance.
· Identifies inventory shortages and researches and investigates procurement issues relating to proposals and emergency purchases.
· Manages department inventory requests to ensure restock orders are submitted in a timely manner.
· Assists the purchasing team with vendor negotiations to obtain discounts and exclusive products.
· Build strong relationships with vendors and account representatives by maintaining ongoing communication on product quality assurance, availability, pricing, contracts, and delivery deadlines. Manage their performance to maximize profitability and meet financial goals.
· Analyzes price proposals, sales reports, inventory reports, and market research to determine current market values and trends, and performance of products purchased.
· Performs other duties as assigned.
_ *_Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Required Educational Background: Associate's or Bachelor’s Degree in Business Administration or other related field. Must enroll in purchasing courses to obtain a Buyer certification.
Required Experience: Two (2) years of general administration experience or other related field.
Essential Skills:
- Self-starter with the ability to maintain collaborative working relationships with those contacted in the course of work, including City, other government officials, and third-party vendors.
- Excellent verbal, written, multi-tasking, and organization skills.
- Strong attention to detail with a high degree of accuracy and excellent follow-up/follow-through skills.
- Ability to use computer software and applications, including Office 365 applications (Word, Excel, and PowerPoint), to share, retrieve, and research information.
- Ability to work independently and resolve practical issues.
This is a Civil Service Job, and you must eventually pass and qualify for the applicable Civil Service title. Please note that this role is subject to the residency requirements set forth by NJ First Act.
Job Type: Full-time
Pay: $43,000.00 - $45,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Experience:
- Procurement: 1 year (Preferred)
- Purchasing: 1 year (Preferred)
Work Location: In person