Receptionist
LOCATION: Aventura, FL
TYPE: In Office
SCHEDULE: Monday to Friday, 9:00 am to 6:00 pm
TYPE OF CONTRACT: Temporal
PAY RATE: $17.00 per hour
Description:
At ttg Talent Solutions, we believe in providing an exceptional experience for our clients and candidates. We are seeking a dedicated and professional Receptionist to join our team. The Receptionist will be the first point of contact for our company and will play a key role in ensuring the smooth operation of our front desk and overall office environment.
Essential Functions and Responsibilities:
- Greet and welcome guests with a positive, helpful attitude.
- Answer, screen, and forward incoming phone calls in a professional manner.
- Manage voicemail messages on a daily basis and route them to key personnel.
- Assist the Marketing department with the Chef’s Table program.
- Maintain office security by following safety procedures and controlling access via the reception desk, monitor logbook, issue visitor badges, etc.
- Prepare meeting and training rooms for weekly meetings and ad-hoc company functions/events.
- Assist with various administrative tasks including copying, filing, faxing, and other ad-hoc duties.
- Order and maintain packaging supplies, kitchen supplies, and general office supplies; keep inventory of stock.
- Maintain and stock coffee machine.
- Keep reception area and all common areas clean, tidy, and presentable at all times.
- Update supplies inventory and organize storage units.
- Receive deliveries, sort, and distribute incoming mail.
- Create Payment Request Forms (e.g., Neighbor’s Coffee, Pritchard).
- Prepare FedEx packages/labels.
- Assist in general office administration.
- Cater lunch for meetings/birthdays.
- Stock snacks and refreshments in the conference room.
- Assist the Legal department with updating the LicenseHQ system and sending original permits to the restaurants.
- Assist with department projects as needed.
- Perform other related clerical duties.
- Run errands related to office activities.
- Decorate the office for seasonal events (e.g., Halloween, Christmas).
Skills/Knowledge:
- Must be able to multi-task.
- Excellent verbal and written communication skills.
- Excellent organizational skills.
- Ability to be resourceful and proactive when issues arise.
- Comfortable multi-tasking and prioritizing tasks without guidance.
- Proficient in Microsoft Office, including Outlook, Excel, and Word.
- Knowledge of office methods, practices, and procedures.
- Ability to perform routine clerical work and other projects assigned and complete these projects within given timelines.
- Must maintain a professional appearance to represent the organization’s image.
- Must be punctual.
Education/Experience:
- High School Diploma.
- Minimum 1-2 years of receptionist experience.
ttg Talent Solutions is an Equal Opportunity Employer and recruiting agency. We are committed to creating an inclusive and diverse work environment and welcome applications from all qualified candidates regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. Please note that all offers of employment are contingent upon the successful completion of a drug test and background check. We maintain a drug- and substance-free workplace to ensure the safety and well-being of all employees.
At ttg, “We believe in making a difference One Person at a Time,” ttg OPT
#INDR
Job Types: Full-time, Temporary
Pay: From $17.00 per hour
Schedule:
Application Question(s):
- Please write your email to complete your profile
Education:
- High school or equivalent (Preferred)
Experience:
- administrative support: 2 years (Preferred)
- Human Resources: 1 year (Preferred)
- busy switchboard: 1 year (Preferred)
- Microsoft Office Suite: 1 year (Preferred)
- Restaurant industry: 1 year (Preferred)
Language:
- Fluent English (Preferred)
Ability to Commute:
Ability to Relocate:
- Aventura, FL: Relocate before starting work (Required)
Work Location: In person