Job Title: Administrative Assistant
Reports to: General Manager
Job Description: Mar Azul Condominium Association is seeking to fill the position of Property Management Administrative Assistant. Mar Azul is a boutique condominium community located in Key Biscayne.
The position is primarily responsible for the administrative tasks outlined below in order to assist the Property Manager. We are seeking a computer literate, detail oriented candidate with strong communication skills. Competitive salary and benefit package based on experience.
Prior experience with Condominium Associations and familiarity with Building Links and TOPS One Software highly preferred. Competitive salary and Benefit Package based on experience
General Administrative duties:
- Organizes and prepares incoming and outgoing correspondence.
- Receives and responds to incoming phone calls and emails from unit owners and vendors.
- Interprets unit owner account ledgers, replies to unit owners account balance inquiries, researches discrepancies.
- Prepares and tracks time sensitive forms for unit owners and vendors.
- Updates unit owner’s database.
- Maintains vendor database. Adds/updates vendor information, obtains W9 and proof of insurance.
- Prepares documentation for accounts payable vouchers and submits invoices for payment.
- Processes print jobs, scanning and faxing as needed.
- Uses Excel, software and computer systems to track projects.
- ther duties as assigned by Property Manager.
Required Qualifications:
Proficient in Excel, Word, Outlook, Power Point. Experience in Tops and Building Link preferred.
Ability to write reports, business correspondence
Interpersonal skills necessary to effectively interface with unit owners, all levels of personnel and work in a team environment.
Ability to interpret and follow verbal and written instructions
Ability to move quickly between tasks.
Must have excellent verbal and written communication skills. Fluent in Spanish would be helpful
Excellent customer service skills
Ability to present information and respond to questions from Board of Directors, Management, Residents and the general public.
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Work Location: In person