The Scheduling Coordinator will be responsible for maintaining the schedule, completing attendance reconciliation and reporting.
Must have scheduling experience in Healthcare environment!!
Must be able to multi-task
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Prepares staffing schedule and updates same as necessary
- Determine a two-week rotation an employee will be working within the master schedules
- Enter in Smartlinx schedule planner
- Enters daily missed punches to update PPD report by 10 am
- System Deviations(missed punch sheets) are collected from supervisor
- The times are logged in ADP in the timecard
- Prepare and distributes and updates daily breakdown of staffing by units
- Print daily staffing sheets from
- Update as needed for PTO, switches and call –outs
- Distributes to units
- Inputs schedule and manage time and edits.
- Receives, maintains and processes PTO requests
- Check accrued vacation hours to ensure that staff have adequate time to cover request off
- Verify how many employees are currently schedule for PTO
- Have DNS approve or deny
- Enter PTO in schedule planner
- Return copy to employee, maintain original for payroll
- Tracks attendance based on matrix
- Review daily staffing sheets to identify call-outs
- Log call –outs
- Alert Human Resources once an employee has had 4 call outs
- Work with Human Resources Generalist on tracking in accordance with attendance policy
- Responsible for the scheduling of all nursing staff while maintaining a safe staff to patient ratio
- Work with DNS to schedule to facility census levels
- Attends new hire orientation training for scheduling component
- Responsible for identifying variances within budgeted PPD
- Communicating and coordinating with HR and DNS regarding open schedules
- Attend weekly staffing meeting and discussion on open positions, LOA, PTO
- Reporting of Department of Health staffing numbers
- How many licensed staff times the numbers of hours they work (8 hours)
- How many unlicensed staff times the numbers of hours they work ( 7.5 hours)o Previous days census
- Review and distribution daily and weekly missed punch reports
- Prepares documentation for supervisors related to shift deviations
- Complete system deviations or prepare list for supervisor
- Support central supply with the collection of unit par-level sheets.
- Assemble weekly order for unit manager pick up.
- Submit via eamil weekly stock room replenishment order.
- Applies C.A.R.E customer service approach in all aspects of job.
- Actively supports commitment to providing C.A.R.E service on all quality objectives, with an emphasis on continual improvement.
- Adheres to all company policies, procedures, and standards of conduct.
- Reports to the appropriate managers any known or suspected violations of policy and procedures, regulations or standards of conduct.
- Performs additional duties as assigned.
- Make transportation appt. for resident appointments.