We are looking for an experienced administrative professional to join our creative and marketing agency full-time. The right fit at this agency will be focused on excellence, always seeks to improve, enjoys working with people, and has a positive, professional attitude.
The ideal candidate will be well organized and comfortable dealing with financial data. This individual will be responsible for overseeing the activities of our CoOp claims filing and conducting other tasks related to finance. In addition, they should be excellent at recording data and have the ability to produce precise financial reports.
Essential Duties & Responsibilities:
- Month-end billing for all agency clients.
- Reconcile vendor media bills and work with the media department to resolve discrepancies.
- Assist with managing A/P, prepare checks for some vendors on occasion
- Track W-9 forms
- Provide regular financial reports as needed
- Assist with updating QuickBooks as needed, ensuring all customers, vendors, and other relevant data is correct.
- General office duties
- Other projects as assigned.
Education, Skills, and Experience:
- Proven QuickBooks desktop experience
- Associate's degree in a related field of Finance, Accounting, or Business desired; and one to three years' related experience and training; or equivalent combination of education and experience.
- Ability to perform at a high level in a high-volume environment.
- Good knowledge of accounting principles and procedures.
- Knowledge of computers, Microsoft Office applications, and intermediate knowledge of Excel are required.
- Attention to detail, organization, time management, problem-solving solid, and data entry skills.
- Good verbal and written communication and interpersonal skills.
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- QuickBooks: 1 year (Required)
- Accounting: 1 year (Required)
Work Location: In person