Job Title: Part time Office Assistant
Reports to: Operations Manager and Director of Operations and Championships
Job Location: La Vergne, TN 37086
Position Summary
Dance Team Union (“DTU”) is the fastest growing dance team training and competition company in the United States, with customers in over 35 states participating in more than 50 in-person events throughout the year. Our sole passion and focus is dance!
The ideal candidate will be a hard-working professional able to undertake a variety of support tasks at DTU’s home office and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
This position is hourly-paid with hours varying depending on the season, with a minimum of 10 hours per week and a maximum of 29 hours per week.
Key Responsibilities
- Organize supplies, equipment, and deliverables in office and assist other staff in ways that optimize procedures
- Sort, distribute and respond to communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Monitor level of supplies and handle shortages
- Assist in prepping and packing for events
- Manage pickup of mail as well as shipping and receiving at DTU Headquarters
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with vendors, customers and colleagues
- Perform receptionist duties during business hours
- Schedule and plan meetings and appointments as necessary
- Assist Registration Specialist with client communications
Requirements and Skills
- Excellent organizational abilities
- Self Starter, initiative to seek ways to assist staff
- Time management and ability to multitask
- Outstanding communication and people skills
- Communicate accurately and politely with customers, staff, vendors, and company ownership
- Present a polished and professional image to customers, including in person at events
- Handle heavy email flow and significant seasonal time demands in a professional and organized manner
- Familiarity with Google Sheets, Docs, Forms, and Gmail
- 3 days of weekly in-office work is required
- Option to attend events throughout the year (including both national events)
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is frequently required to talk and hear in environments that may be loud and/or noisy. Occasionally the employee is required to lift, carry, balance, handle, push, pull, reach with hands and arms, stoop, kneel, crouch, exert little physical effort, or complete repetitive motions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee will be required, on occasion, to stand around 8 hours a day, work in various weather conditions, and endure long or irregular work hours during and leading up to actual events.
Our ideal candidate will:
- Have a background in events and the dance team industry
- Have extensive knowledge and experience using Google Sheets, Forms, Docs, etc.
- Be comfortable and efficient using technology and learn to navigate new software quickly
- Work independently and self-manage
- Be an excellent problem solver
- Be comfortable working in a small business, team-oriented environment and be flexible to the company’s needs
- Uphold DTU’s mission to create a safe and inspiring space for participants and coaches through all job duties
Job Type: Part-time
Pay: From $17.00 per hour
Expected hours: 10 – 29 per week
Benefits:
Experience:
- Dance Team: 1 year (Preferred)
Ability to Commute:
Work Location: In person