About us
Heinz Nurseries is a family owned and operated corporation specializing in grounds maintenance, landscaping, hardscaping and a retail nursery. Our main goal is customer satisfaction. We attempt to accomplish this goal by offering professional, prompt service with an emphasis on friendliness. In addition, quality of product and service is paramount, which is why we continue to attract business from all around Leon County and regularly get repeat customers..
Our work environment includes:
- Casual work attire
- Relaxed, but lively atmosphere
Overview:
We are seeking a detail-oriented and organized Project Coordinator/Office Administrator to join our team. The ideal candidate will be responsible for overseeing the coordination of our Grounds Maintenance department and daily office operations, providing administrative support to ensure efficient operation of both.
Responsibilities:
- Schedule Grounds Maintenance crews and assign proper routes
- Manage Grounds Maintenance Manager's calendar and schedule appointments
- Send emails, estimates, and invoices to customers, ensuring timely communication
- Handle budgeting tasks, financial record-keeping, and A/R duties in Quickbooks Online
- Perform general clerical duties such as data entry, filing, and correspondence
- Coordinate payroll activities and maintain employee records (attendance, uniform, etc.)
- Maintain and organize physical and digital files
- Manage the front desk by greeting visitors and answering incoming calls, when necessary
Requirements:
- Proven experience in an administrative role (3+ years)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) (3+ years)
- Experience with calendar management and scheduling (3+ years)
- Strong organizational skills with the ability to prioritize tasks
- Excellent communication skills, both written and verbal
- Knowledge of basic accounting principles
- Ability to multitask and work efficiently in a fast-paced environment
This position offers a competitive salary, opportunities for professional development, and a supportive work environment. If you are a proactive individual with strong administrative skills, we encourage you to apply for this rewarding Project Coordinator/Office Administrator role.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- Employee discount
- Paid time off
Schedule:
Experience:
- Microsoft Office: 3 years (Preferred)
- Administrative experience: 3 years (Preferred)
- Payroll: 3 years (Required)
Ability to Commute:
- Tallahassee, FL 32309 (Required)
Ability to Relocate:
- Tallahassee, FL 32309: Relocate before starting work (Required)
Work Location: In person