Position Summary:
We are seeking an experienced and detail-oriented Accounts Payable (AP) Supervisor with a strong background in SAP and a focus on managing and optimizing processes. This role is integral to ensuring the smooth and efficient operation of our AP functions. The ideal candidate will have a deep understanding of AP processes and the ability to drive improvements, maintain compliance, and ensure timely and accurate payment processing.
Key Responsibilities:
Process Management: Oversee and manage the end-to-end Accounts Payable processes to ensure accuracy, efficiency, and compliance with company policies and regulatory requirements.
SAP System Expertise: Utilize extensive SAP experience to streamline AP processes, troubleshoot issues, and implement system enhancements.
Manage AP Operations: Leads the month-end closing process of Accounts Payables by day 2 end.
Oversee regular reconciliation of the AP subledger to the general ledger, prepare and review AP aging reports and other relevant financial reports, and assist in month-end and year-end closing activities
Verify and ensure the new name & tax id number when vendors undergo mergers or get acquired by a new company
Continuous Improvement: Identify opportunities for process improvements and efficiencies within the AP function and lead initiatives to implement changes.
Compliance and Control: Ensure adherence to internal controls and compliance with relevant laws and regulations. Conduct regular audits to verify the integrity and accuracy of AP transactions.
Ensure the issuance of IRS’ 1099 forms at year end to vendors. SAP’s AP module need a check mark for vendor’s needing 1099s
Work with 3rd party CPA firm in to issue 1099’s to vendors and file the 1099’s with the top form of 1096 to the IRS
Reporting and Analysis: Generate and analyze AP reports to provide insights into financial performance and process effectiveness. Use data to recommend and drive process optimizations.
Vendor Relationship Management: Collaborate with vendors and internal stakeholders to resolve AP discrepancies and ensure timely payment processing. Handle vendor inquiries and disputes in a professional and timely manner and ensure vendor records are accurate and up-to-date
Documentation and Training: Develop and maintain detailed documentation of AP processes. Provide training and support to staff on process changes and best practices.
Cross-Functional Collaboration: Work closely with procurement, finance, and other departments to align AP processes with overall business objectives and facilitate smooth operations.
Qualifications:
Education: Bachelor's degree in Finance, Accounting, Business Administration, or a related field or 10 years of related experience
Experience: Minimum of 5 years of experience in Accounts Payable with a focus on process management. Should have supervised at least two AP Clerks.
SAP Proficiency: Extensive hands-on experience with SAP AP modules. Familiarity with SAP configurations and enhancements related to AP processes.
Process-Oriented Mindset: Demonstrated ability to manage and optimize complex financial processes. Strong analytical and problem-solving skills.
Compliance Knowledge: Deep understanding of regulatory requirements and internal controls related to Accounts Payable.
Technical Skills: Proficiency in Microsoft Office Suite, particularly Excel. Experience with financial reporting and analysis tools.
Communication Skills: Excellent written and verbal communication skills. Ability to clearly convey complex process changes and instructions.
Detail-Oriented: Strong attention to detail with a commitment to accuracy and quality in all tasks.
Adaptability: Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively.
SAP experience is mandatory.
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- On-site gym
- Paid time off
- Vision insurance
Experience level:
Schedule:
Supplemental pay types:
Ability to Commute:
- Houston, TX 77079 (Required)
Ability to Relocate:
- Houston, TX 77079: Relocate before starting work (Required)
Work Location: Hybrid remote in Houston, TX 77079