Description:
Basic Scope/Purpose: Performs any combination of calculating, coding, posting, verifying, and related duties to obtain primary financial data for use in maintaining, preparing, and/or consolidating accounting records and statements according to prescribed and standard accounting methods, policies, and procedures. Performs the following assignments in one or more of the areas below at various stages in order to develop the necessary accounting skills for career development purposes. Normally reports to a higher-level accountant or management.
Essential Duties and Responsibilities:
- Posts details of business transactions, such as allotments, disbursements, deductions from payrolls, pay and expense vouchers, remittances paid and due, checks, and claims. Totals accounts as needed.
- May compute and record such information as interest charges, refunds, cost of lost or damaged goods, freight or express charges, rentals, and similar items.
- Compiles financial and business transaction data from vouchers, invoices, purchase requisitions, transmittal sheets, and other source documents to the computer; verifies and reconciles errors on computer printouts to maintain accounting records. May compile information to be utilized in the preparation of a budget.
- Maintains any appropriate logs pertaining to above actions and balances accordingly.
- As needed, contact various company personnel (managerial, supervisory, and non-supervisory) for clarification of any above data and/or documents.
- When required, obtain proper authorization to process appropriate documents.
- When necessary, may contact outside personnel (ex: customer, supplier, vendor) via correspondence or telephone for information in performing above.
- Prepares and maintains book of accounts to provide an accurate and complete financial record. Records, journalizes, and posts into the general and subsidiary ledgers.
- May answer inquiries from company personnel relating to the above duties.
- May perform special assignments at direction of management in association with above duties.
- Performs a variety of routine accounting functions in accordance with standard procedures in accounts payable and accounts receivable.
- Reviews and processes documents.
- Inputs and accesses information via personal company computer.
- Contacts other departments and/or customers, suppliers, vendors to resolve problems, referring complex issues to higher levels.
- As necessary, performs a variety of clerical duties and support tasks to facilitate company administration including preparing reports and correspondence, maintaining files and confidential records, filing, typing memos, handling incoming telephone calls, operating in-plant paging system, etc. Work may also involve administrative operations such as receiving, preparing, or verifying forms and documents; searching for and compiling information and data; and responding to routine requests with standard answers.
- Maintains and balances out petty cash account.
- May receive incoming mail, sorts, and distributes to various departments/individuals throughout the facility. May prepare and deliver bank deposits.
- Performs other duties related to plant administration, which may vary widely in both scope and complexity
- Follow safe work practices and keep the work area clean and organized.
- Perform related duties as assigned.
- Maintain compliance with all company policies and procedures.
Requirements:
Education and Experience Requirements/Preferences:
- Associate’s degree or equivalent experience.
- 0-3 years of experience with accounts payable and accounts receivable.
- Working knowledge of basic accounting principles.
- General understanding of accounting data flow within an ERP system. Excel familiarity a plus. Accuracy is crucial.
- Excellent verbal and written communication skills, including ability to effectively communicate with team.
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
Skills & Physical Requirements:
- Knowledge of bookkeeping practices and procedures.
- Excellent organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to follow verbal and written instructions.
- Knowledge of office practices and clerical/accounting procedures.
- Ability to type at least 35 words per minute.
- Proficient in Microsoft Office Suite or similar software.
- Knowledge of accounting software.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.