POSITION: Floating Assistant Property Manager II
SUPERVISOR: Property Manager
FLSA STATUS: Non Exempt
POSITION OVERVIEW:
The Floating Assistant Property Manager II is responsible for all clerical work including but not limited to financial record keeping and reporting associated with the management of the assigned buildings and for any special project(s). Including traveling as needed to designated property to provide support.
QUALIFICATIONS/ REQUIREMENTS:
- College degree preferred, education can be substitute for three consecutive years’ experience in property management.
- Experience maintaining payable and receivable records and producing monthly financial summary reports.
- Ability to visually inspect property at close level of detail.
- Must be able to walk to all parts of the building during emergencies and for inspections.
- Ability to travel to different communities.
- Organized, ability to manage multiple projects at once.
- Excellent communication.
RESPONSIBILITIES:
Occupancy
- Prepare and process all leases and all other related Resident forms.
- Follow up with Property Manager and DOH to obtain approval for new move ins.
- Follow HUD guidelines and regulations set forth in HUD handbook 4350.3 and subsequent notices including rent calculation, eligibility, verification, recertification, interims, and tenant screening. Conduct all business in accordance with Rogerson’s policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other Federal and States laws.
- Process and Monitor Enterprise Income Verification (EIV) for discrepancies and complete monthly, quarterly, interims, and 90-day MI reports.
Maintenance:
- Perform and certify daily and weekly inspections of the facility.
- Monitor cleaning and maintenance activity and provide on-going input to Property Manager on staff’s performance.
- Supervise maintenance staff in absence of Property Manager.
- Assist Property Manager in overseeing the on-site performance of vendors and independent contractors.
Financial:
- Collect, record, and deposit all receivables, such as rents and miscellaneous charges.
- Process checks requests and invoices for approval by Property Manager.
- Initiate "late" and "30-day" notices for Property Manager.
- Submit all rent collection data to Rogerson Communities, Director of Housing and Property Manager.
- Purchase materials and supplies as approved by Property Manager.
- Collaborates with Property Manager to complete the Month End reconciliation by the 25th.
- Examine all invoices and code in conformity with vendor codes and chart of accounts.
- Collaborates with Property Manager to prepare and reconcile Section 8 voucher every month.
- Compile annual verification and re-certification for each tenant.
Administration:
- Maintain all tenant and building records and files according to Agency compliance requirements.
- Maintain office equipment in good condition and appropriate stock of office supplies.
- Collaborates with Property Manager to facilitate and meet with prospective tenants to show properties, conduct interviews, receive rental applications, and explain terms of occupancy.
- Prepare and Process “Annual Waitlist Updates”, to maintain accurate and current information of potential residents.
- Provide coverage at one or more sites without a Property Manager and/or Assistant Property Manager.