We are looking for a responsible Administrative Assistant/Accounting Assistant to perform a variety of administrative tasks. Duties of the Administrative Assistant/Accounting Assistant include providing support to our office manager in accounts receivable, accounts payables, invoicing, timesheets and assisting in daily office needs and managing our company’s general activities Preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Quickbooks, MS Excel and office equipment. InDesign and PowerPoint would be a plus, but not necessary. If you have any of the skills listed we would like to meet you.
Responsibilities
- Timesheets & Payroll
- Submit and reconcile expense reports
- Prepare Invoice(s) to send to clients
- Pay Operating Invoices
- Deposits of checks
- Answer and direct phone calls (back up to receptionist)
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Maintain filing system
- Maintain office policies and procedures
- Order office supplies
- Maintain contact lists
- Book travel arrangements
Skills
- Proven experience as an administrative assistant/accounting assistant with proficient knowledge of Excel and Quickbooks.
- Marketing skills such as knowledge of InDesign and/or PowerPoint would be plus.
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Work Location: In person