Document Control Specialist - Houston, TX
Constellation Industries is looking for a Document Control Specialist with strong Excel experience for work in Houston, TX. The ideal candidate for the Document Control Specialist role will be motivated and experienced. The Document Control Specialist provides high-level specialized handling of documents on projects with major clients.
The primary responsibilities of this position include:
- Processing in accordance with established procedure all incoming and outgoing project documents
- The receiving, tracking, retrieval and distribution of all project documentation, including, but not limited to: Transmittals, Requests for Information (RFI’s), Correspondence, Engineering Change Notices (ECN’s) and data books.
- Distribute documents in an accurate and timely manner
- Accurately and effectively communicate with other members of the Engineering and Quality team regarding document status
- Provide data reports to client as requested by client
- Work closely with the client on the status of project documents
- Develop and/or maintain documents such as meeting minutes, drawings, specifications, and approvals
- Perform basic to intermediate word processing, spreadsheet and database assignments
- Assist in the processing, controlling, and distributing project documentation and schedule deadlines
- Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards
- Prepare various management and project status reports
- Ability to communicate with all levels of management, clients and project team members to achieve project objectives
- Receive all deliverables and log them into the document control system, then create and distribute transmittals to the clients, vendors, and project personnel
- Scan, image, organize and maintain documents/filing system, adhering to the company's document procedures
- Maintain documentation logs utilizing the document control system throughout the project
- Post documents/drawings to Project Webpage, FTP Site, SharePoint, etc.
Qualifications
- Skilled in MS Office: Excel and Word
- Demonstrates initiative to appropriately accommodate new circumstances with minimum guidance
- Excellent communication skills
- Competency with computer operating systems
- Excellent data entry skills
- Excellent critical thinking skills
- Ability to review and identify opportunities for efficiency
- Attention to detail is a must
- Independent judgment is required to plan, prioritize and organize diversified workload, recommend changes in office practices or procedures.
- Must be bilingual in English and Spanish
Education/Experience Requirements
- High School Diploma or equivalent
- Prior experience in similar job is preferred
Constellation Industries is an equal employment opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability and/or protected veteran status in accordance with governing law.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Language:
- English and Spanish (Required)
Work Location: In person