US Construction Corp is a leading Miami based commercial construction company seeking a Receptionist / Office Coordinator who has extensive experience in performing a variety of office admin functions including assisting the estimating team with preparing and managing bids and proposals, front and back-office support, and event planning. The ideal candidate for this dual-role position will present a warm, polite, and professional demeanor; excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment; and an excellent communicator who is task driven to reach completion goals with time management and problem-solving skills.
US Construction Corp has been building in the restaurant, retail, office, and entertainment sectors for over 44 years in Florida. Known for projects with well established brands and exciting newcomers, US Construction Corp’s mantra is “Building Now,” which translates to constantly looking for creative solutions to drive projects to completion. This spirited, but methodical energy has maintained repeat clients and growth, while fueling company values: It’s Always About People, Creating Experiences and Being Forever Curious.
Qualifications:
· High School Diploma with some college or related certification preferred
· Bilingual in Spanish/English
· Proven experience as a receptionist, administrative assistant, or in similar role.
· Moderate knowledge of computers and proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and SharePoint) and experience with estimating software is a plus.
· Familiarity with construction industry practices and terminology is preferred.
· Moderate knowledge of office equipment (audio video, copier, fax machine, shredder, and printer)
· Knowledge in Construction Connect, Isqft a plus or ability to learn new softwares
· Demonstrate skills in general front and back-office support
· Master organizer with focus on prioritizing, multitasking, problem-solving, and time management
· Established experience with task completion process
· Excellent communicator and relationship builder
· Some small event planning experience
· Ability to work independently and as part of a team
· Capacity to be analytical and problem-solve issues in a timely manner
· Professional attitude, appearance and comfortable in fast-paced environment
· Possess US Construction Corp’s company values
· Required to use repetitive hand motions, feel, stand, walk, reach, bend, climb and lift a maximum of 20 pounds
Responsibilities:
· Perform front desk functions of greeting visitors in a professional and friendly manner
· Answer and direct incoming phone calls to the appropriate personnel with a welcoming, polite, and professional demeanor
· Manage the reception and office areas to ensure it is clean and presentable
· Communicate effectively to others in Spanish when needed (Verbal and Written)
· Provide support to Controller
· Assist the estimating team with preparing and organizing bid documents
· Prepare and distribute bid invitations and follow up on bid status
· Maintain and update the estimating database and bid log
· Coordinate with Subcontractors and suppliers to obtain pricing and quotes
· Perform data entry and maintain accurate records of bids and proposals
· Prepare presentations and documents for meetings
· Set-up meeting rooms including audio video readiness
· Collect Certificates of Insurance from subcontractors
· Scanning and filing documents
· Creates effective correspondence, reports, spreadsheets, and other documents
· Maintain schedule of company events
· Assist controller in planning events, trade shows, lunches, weekly meetings, and others as needed
· Participate in special projects and other tasks
· Assist with making travel plans for team
· Maintains and orders office supplies and stocks the breakroom
· Troubleshoot and manage maintenance of office equipment
· Manage incoming and outgoing mail and deliveries
· Support the team with additional tasks as required
Benefits:
· Competitive salary and benefits that include 401(K), dental, medical, and more
· All new hires may be asked to take a drug test
· Equal Opportunity Employer – there’s no discrimination against applicants based on disability, race, color, gender, religion, national origin, sex, sexual orientation, gender identity or other any other status protected by law.
Job Type: Full-time
Pay: $17.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 1 year (Required)
Ability to Relocate:
- Virginia Gardens, FL 33166: Relocate before starting work (Required)
Work Location: In person