Kautter Wenhold Management Group (KWMG), is an association management company headquartered in Altamonte Springs, Florida, that supports 18 state-based and national non-profit clients.
The main goal and function of a Senior Meeting Planner at Kautter Wenhold Management Group is to plan and execute successful, profitable meetings and conventions for 4-5 non-profit associations. The Senior Meeting Planner must understand and appreciate the purpose of each client’s event (continuing education, networking, professional licensing, etc) and effectively assist the client in obtaining their goals as an association. The Senior Meeting Planner must understand that working in the meetings department is a team effort involving both fellow staff members and volunteer association officers, and that effective cooperation and utilizing the strengths of each team member is the key to success.
Successful candidates will work in several areas:
Client Meeting Logistics:
· Collaborate with national sales representatives of globally-recognized hotel chains to source & negotiate future Convention & Conference contracts for the assigned Professional Trade Association clients, advocating for the best possible arrangements for each client.
· Coordinate event programs, agendas, speaker, presentation materials, and services according to client requirements and event timelines.
· Serve as the main point of contact at onsite events for both the client and the hotel staff.
· Demonstrate quick and effective decision-making skills, anticipating potential issues, and eliminate any threat of issues which may arise during an event.
Budgeting & Financial Management:
· Develop and track detailed budgets for assigned meetings to ensure revenue and expenses are kept within established boundaries.
· Perform daily tasks including billing, invoicing and managing the expenses and revenues throughout the planning process.
Marketing & Communications:
· Utilize social media and other electronic means to promote, market, and solicit attendees, vendor companies & sponsors for both state-based and National Association Conventions & Conferences.
· Conduct research and gather statistics of client groups to be used in marketing materials and advertisements.
Relationship & Brand Building:
· Build professional and constructive relationships and serve as a knowledgeable resource for volunteer association officers.
· Effectively listen to and understanding the expectations of the board of directors & conference committee members – and exceed those expectations.
· Conduct post-event evaluations from attendees, sponsors, and exhibitors to determine how future events can be improved.
QUALIFICATIONS
· A bachelor’s degree in event management, hospitality management or form of business administration from an accredited 4-year university.
· At least 5 years of professional meeting experience is required. CMP required.
· Excellent communication & interpersonal skills are a must, as candidate will be working with a wide variety of professional & volunteer staff members with different personalities and expectations.
· Individual must have the ability to make quick and effective decisions under pressure, while constantly keeping the client’s needs & expectations in mind.
· Multitasking and time management will play a large role in candidate’s everyday work life, and ability to gracefully and successfully handle multiple deadlines is a must.
· Candidate must be proficient in all Microsoft Office programs, notably excel for financial reporting.
· Ability to lift and move up to 35 lbs for on-site material management.
· Ability to effectively maintain the budget of a group’s event is imperative. The ability to creatively negotiate budget items with hotels and other vendors to keep costs down for the client, giving them “more bang for their buck.”
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Ability to Relocate:
- Altamonte Springs, FL: Relocate before starting work (Required)
Work Location: Hybrid remote in Altamonte Springs, FL