Role
The Administrative Assistant will hold a central role, undertaking a range of duties requiring the utmost discretion and independent judgment. Candidates should have exceptional communication skills, commitment to a high level of accuracy, attention to detail, and a no-task-too-small approach. An ideal team member will be driven to work independently and be flexible enough to collaborate with all team members in a small and diverse office. This individual will have a team-first attitude, results-focused work ethic, and foresight to provide executive support each day. Duties include providing administrative & project support, improving office operational efficiencies, meeting & event organization, and administering confidential business matters. The occupant of this position will often undertake new tasks or projects where professional growth and development are encouraged.
Responsibilities:
- Responsible for aiding select departments with payables including invoice processing and checkbook data entry.
- Responsible for Third party Extranet & Owner/Exchange reservation communications including special requests, arrival/departure updates and general guest inquires.
- Assist FD Leadership with scrubbing reservations for pre-paid deposits validating CC’s and cancellations as needed.
- Aide Operation Managers with Amazon invoice reconciliation
- Assist as needed with FD coverage, reservations and telephone call overflow.
- Help FD Manager with Long Term high and overdue balance reconciliation reports.
- Maintain a flexible work schedule based on business needs.
- Provide exceptional customer service in every interaction with owners and guests.
- Ensure all interaction with guests, owners and associates with our Yes& family of companies is done so in a positive, friendly manner.
- Resolution based service.
- Any task as assigned by the Resort Leadership team.
- The safety and security of guest, associates and company assets is always the highest of priorities.
- Any task as assigned by the Resort Leadership team.
Reports to
Company Benefits
- 401(k) Matching
- Dental Insurance
- Health Insurance
- Paid Time Off
- Paid Holidays
EEO/Drug Free Workplace
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Administrative: 2 years (Preferred)
Work Location: In person