Ahuja Partnership Architects is a mid-size commercial architecture firm seeking an office administrator and assistant bookkeeper for our NYC office with 5-10 years' experience in an architecture, engineering or other professional firm. The position requires an exceptionally organized individual with good communication skills. Must be comfortable working collaboratively with principals, staff, consultants and vendors.
Responsibilities:
Office Management: Manage front office staff and oversee duties including, calendar management, mail, FedEx, messenger, filing, office supplies, IT coordination, marketing, phones, etc.
HR: PTO, new hire setup/orientation, employee welfare/benefits, recruitment
Administer: Process and track all vendor/consultant timesheets, invoices, billing. Oversee the organization of project files, drives. Review, approve staff expenses/timesheets
Accounting: Assisting bookkeeper with client billing, AR/AP, JE’s, bank reconciliations, end of month and year closing
Support Principals as needed.
Work with city/state agencies to make sure certifications are up to date
Proficiency required in software such as Deltek Ajera, Word, Excel, Power point.
To apply:
Please email resume, cover letter and three professional references. Write "APA Administrator" in the subject line.
Job Type: Part-time
Pay: $22.00 - $25.00 per hour
Schedule:
Experience:
- Deltek Ajera: 1 year (Required)
Work Location: In person