Overview:
We are looking for a very well organized Administrative Sales Assistant to perform a variety of administrative and clerical tasks to help support our sales team. Duties of the Sales Assistant include providing support to our sales team and fulfilment team, assisting in daily office needs and managing our sales team's general administrative activities. The Sales Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems, inputting orders in the database, sending proofs, invoices and setting customers up with payment & Invoices. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Sales Assistant should ensure the efficient and smooth day-to-day operation of the sales team.
Responsibilities
- Input orders into our database
- Help manage key accounts
- Assist with proofs and provide pricing and product details to customers
- Invoice and follow up with customers on payment
- Follow up with customers to make sure they are happy with their orders
- Plan trade shows
- Fill out onboarding paperwork for new vendors and customers
- Assist in the preparation of regularly scheduled reports
- Order office supplies and research new deals and suppliers
- Book travel arrangements for sales team
- Act as the point of contact for internal and external clients
Skills
- Excellent time management skills and the ability to prioritize work
- Attention to detail is a MUST! Orders cannot be incorrectly inputted.
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Types: Full-time, Part-time
Pay: $19.00 - $20.48 per hour
Expected hours: 20 – 25 per week
Benefits:
Schedule:
- 4 hour shift
- Monday to Friday
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Southlake, TX 76092 (Required)
Ability to Relocate:
- Southlake, TX 76092: Relocate before starting work (Required)
Work Location: In person