Executive Assistant/Administrative Support Coordinator
Who We Are:
This is a confidential search for a small, Orange County based, award-winning creative services organization with a fun and collaborative culture. We pride ourselves on developing amazing work for our clients across a wide range of industries.
The Role:
· Provide administrative support for the CEO and VP of Client Services including calendar support and client communication.
· Provide event support including logistics, travel planning, and reservations.
· Welcome guests with hospitality; including introductions and parking validation.
· Pick up the mail and deposit checks daily.
· Set up new clients and jobs in our client management system.
· Order equipment, set up phones, and troubleshoot when IT support is needed.
· Order office and kitchen supplies and maintain the budget.
· Coordinate with landlord as needed.
· Communicate information to team about onsite events happening in our building.
· Other office and staff support, as needed.
What We Offer:
· Our open office provides a variety of modern workspace options to accommodate diverse working styles.
· We offer excellent health and life insurance, along with a generous 401k and profit sharing. We also offer a wellness allowance and a flexible spending plan.
Requirements:
- High school degree or equivalent required; some college preferred.
- At least one year general office experience needed. Customer service and/or executive assistance experience a plus.
- Attention to detail and ability to work independently and as part of a team required.
- Excellent written and verbal communication skills important.
The Specifics:
- Position is either Part Time (min 30 hours per week) or Full Time (40 hours per week).
- Position is fully in-office in our Costa Mesa location from 8 am - 5:30 pm Monday through Thursday and 8 am - 3 pm on Fridays. Hybrid work is not possible given the nature of the job.
- Pay is $30-$35 hourly depending on experience.
Job Types: Full-time, Part-time
Pay: $30.00 - $35.00 per hour
Ability to Commute:
- Costa Mesa, CA (Required)
Work Location: In person