Note : This is a tempt to Hire Position.
Duties & Responsibilities:
- Receive invoices from vendor, review and then process them by using 3-way matching (Invoice vs PO vs Packing Slip).
- Process non-PO invoices in AP module and making sure to use correct GL.
- Monthly reconcile vendor statement against open invoices.
- Maintain vendor files & filing records, and scanning invoices to Correspondence with all creditors and vendors regarding payment schedules, outstanding credits, and other finance-related inquiries
- Matching payments received with invoices and updating records accordingly.
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Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
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Gather and verify invoices for appropriate documentation prior to payment
- Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied.
- Responding to customer inquiries regarding invoices and payment issues in a professional and timely manner
- Debt Collection: Following up with customers on overdue accounts and negotiating payment plans if necessary.
- Support front office, customer service, and accounts receivable when needed.
- Obtain W-9 from vendors.
- Distribute checks to clients or reps
- Finalize and Verify Closed customer purchase orders
- Monthly reconcile uninvoiced PO receipt report.
- Assisting with audits, fact checks, and resolving discrepancies
- Greeting visitors and directing them to the correct office. .
- Assisting and preparing end of month closing
- Performing basic office tasks, such as filing, data entry, answering phones transferring phone calls to employees, processing the mail (Sorting and delivering mail to employees), etc
- Assisting with all other accounting duties or ancillary duties as assigned by the Accounting Manage
Required Knowledge, Skills, & Abilities:
- High School Diploma.
- Associate degree preferable or Accounting Course is plus.
- 1 to 2 years of Accounts Payable , AR , experience
- Intermediate Microsoft office skills including Excel & Word.
- Ability to perform filing and record keeping tasks
- Excellent interpersonal, written & oral communication.
- IQMS will be plus but not required.
- Data entry and word processing skills
- The ability to work independently and to collaborate with others.
- Accuracy and attention to detail
Physical Requirements:
- Sit for long period of time, and ability to work at a computer workstation
- Ability to move around an office environment and on the production floor.
- Lift up to 20-25 pounds.
- Must be able to talk, Listen, and speak clearly on telephone.
Training Provided:
- IQMS (If needed).
- Safety Trainings
- Accounts Payable , AR process (if needed)