We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making meeting arrangements, preparing proposals, contracts, maintaining appropriate filing systems and assisting with book-keeping. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Word and Excel. If you have previous experience as an administrative assistant and familiarity within the Engineering industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone calls
- Plan, organize and schedule appointments
- Prepare proposals and contracts
- Write and distribute email, correspondence memos and letters
- Assist in the preparation of regularly scheduled reports
- Maintain a filing system
- Order office supplies and research new deals and suppliers
- Assist with book-keeping - knowledge of QuickBooks software is a plus
- Assist the President with administrative and organizational tasks as directed
Skills
- Proven experience as an administrative assistant or office admin assistant
- Proficiency in MS Office (MS Word and Excel, in particular)
- Knowledge of book-keeping using QuickBooks is a plus
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Some college; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Application Question(s):
- Do you have any book-keeping experience with QuickBooks?
Education:
Experience:
- Microsoft Office: 2 years (Preferred)
Work Location: In person