About us
The Junior League of San Jose is an organization of women whose mission is to advance women’s leadership for meaningful community impact through volunteer action, collaboration, and training. We are committed to inclusive environments of diverse individuals, organizations and communities.
Position Summary
The Office Manager reports to the Executive Vice President and President. This role supports the overall administrative coordination associated with the Junior League of San Jose.
The Office Manager is responsible for providing a wide range of office management and support to JLSJ including answering phones, data management, internal and external communication support, scheduling/managing calendar
Year Round Position (Part-time Hours)
20 hours per week (not to exceed 30), available to work some evenings, typically Wednesday, and events potentially on weekends. Daily work schedule to be determined/flexible. A satisfactory background check and a Non-Disclosure Agreement are requirements of employment for this role.
Responsibilities
- Oversee general office operations
- Reply to phone messages, emails and provide general support to membership and community partners
- Calendar management, including posting events and communicating event overlap
- Manage daily use of the facility, ensuring policies and procedures are followed; ensure property is clean and safe for members.
- Responsible for data management and record retention, including member data and grant management
- Process and coordinate the expense reimbursement process; track accounts receivables, work with accounting partners, banking
- Donor and sponsorship support, inclusive of tracking and thank you cards
- Maintain/update/repair computer hardware and software, copier, and other office equipment in partnership with our tech partners
- Internal and external communication support, inclusive of website updates, email distribution and social media, including creating content
- Purchase office supplies, equipment and maintain proper stock levels in collaboration with league leader
Qualifications
- 3-5 years of experience in office administration
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, Powerpoint, Canva, Zoom, and GSuite.
- Proficiency using and creating content for social media platforms including Facebook, Instagram, Twitter and Linkedin
- Ability to work independently
- Good written and oral communication skills
- Ability to multitask
- Ability to work with a variety of volunteer League Members
- Prioritization skills, attention to deadlines and flexibility
- Quick learner and problem solver
- Excited about learning and growing skills
- Detail-oriented, precise, and well organized
Job Type: Part-time
Pay: $25.00 - $35.00 per hour
Expected hours: 20 per week
Benefits:
Schedule:
- 4 hour shift
- Evening shift
- Monday to Friday
- Weekends as needed
Experience:
- Administrative experience: 2 years (Required)
Ability to Commute:
- San Jose, CA 95125 (Preferred)
Ability to Relocate:
- San Jose, CA 95125: Relocate before starting work (Required)
Work Location: In person