The receptionist attends to visitors and deals with inquiries on the phone and face to face. This position also supplies information regarding the organization to the public, clients, and customers.
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Answers telephone (250-300 calls a day), screens and direct calls to requested team member.
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Takes and relays messages.
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Answers inquiries about the company.
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Greets visitors warmly and make sure they are comfortable.
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Monitors visitor access and maintains security awareness.
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Calls co-workers waiting for visitors and book them a room to meet in.
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Ensures reception area and front conference room are clean and organized.
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Ensures front conference room is stocked with beverage needs. Coffee, stirrers, cups, etc.
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Ensures Conference room is set up for client visits. Notebooks, water, pens, etc.
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Checks and refills/cleans coffee machine every morning and keeps inventory on coffee supplies.
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Coordinates mail flow in and out of the office.
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Keeps accurate inventory on office supplies and gives inventory count to Accounting quarterly.
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Provides clerical support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining new hire supplies.
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Performs any other related tasks as may be requested from time to time.
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Proven experience as Front Desk Receptionist.
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Familiarity with office machines (e.g., fax, printer, etc.)
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Telephone Skills
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Strong Communication and People Skills
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Problem Solving Skills
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Microsoft Office Skills
- Problem-Solving Skills
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Supply Management
- Professionalism
- Customer Focus
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Organization
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Informing Others
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Ability to work under pressure