Human Resource Associate (Assistant Director for Faculty Reviews) VP Faculty Affairs
Hiring Department: VP Faculty Affairs
Location: Chicago, IL USA
Requisition ID: 1025889
Posting Close Date: July 11, 2024
Salary Range: $65,000 - $70,000 commensurate with experience
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
The HR Associate (Assistant Director of Faculty Reviews) works closely with the Assistant Vice Provost for Faculty Affairs on a variety of faculty matters involving faculty promotion and tenure (P&T), appointments, reviews, policies, procedures, and guidelines. In coordination with the Assistant Vice Provost, the HR Associate is responsible for managing the university review processes for promotion and tenure, mid-probationary, senior-rank promotion and annual evaluation, as well as, assisting with the infrastructure management related to these processes, and processes related to faculty appointments. Position is hybrid (3 days a week in office and 2 days remote).
Duties & Responsibilities:
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Manage the university promotion and tenure review process, including mid-probationary reviews and senior rank promotions, as directed by the Assistant Vice Provost for Faculty Affairs. This includes but is not limited to: the coordination and management of the university level reviews and related activities, auditing of required materials, preparing and distributing official communications, managing technology and web-based resources for these processes, maintenance of records, databases, analyses, reporting outcomes and demographics, and the maintenance of policy, procedural and process guideline documents.
- Coordinate and maintain the compliance and records of the Annual Evaluation of Faculty process; in collaboration with the Provost’s office and Assistant Vice Provost for Faculty Affairs, assist with dean 5-year reviews
- Assist with the maintenance and development of electronic forms, databases, and other technology-based initiatives for continuous process improvement, effectiveness, and efficiency as well as the maintenance of the online UIC Faculty Handbook, UIC Faculty Policies and Procedures, and other resource materials.
- Communicate various deadlines, requirements, activities, and compliance issues with points of contact, faculty, administrators, and relevant university units to ensure successful completion of the review processes. Serve as the point of contact for any questions that may arise from faculty, administrators, and staff.
- Collaborate with Faculty Affairs professional staff in the review of historical faculty employment related documents including but not limited to Board of Trustees appointment approvals, promotion and tenure, and agreements; may verify scanned documents for accuracy and compliance with records retention guidelines. Collaborate with other Faculty Affairs teams as needed.
- Perform other related duties and tasks as assigned.
Minimum Qualifications Required:
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Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
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Two (2) years (24 months) of work experience performing professional-level human resources duties.
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Demonstrated experience with faculty appointments and faculty policy application and interpretation.
Preferred Qualifications:
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Knowledge above the rudimentary understanding of principles and procedures used in human resources (i.e. personnel recruitment, selection, labor relations and negotiation and personnel information systems).
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Knowledge above the rudimentary understanding of federal and state laws, rules, and/or regulations affecting public human resources administration; ability to develop a broad knowledge of those of the employing institution.
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Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
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Skill in reviewing and formulating/revising policies and procedures and in exercising control over the implementation of policies and procedures.
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Skill in utilizing organization, time management, and technology, and in effectively managing multiple priorities on a daily basis.
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Strong/excellent working knowledge and familiarity with Microsoft Suite products, most importantly, Word, Excel, Outlook, Teams, etc.
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Strong/excellent communication (verbal and written) and interpersonal skills to effectively present information including writing and editing reports and other materials and to respond to requests for guidance and/or clarification.
- Familiarity with Banner, Business Objects report development and analysis
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Able to handle difficult/complex situations and highly sensitive/confidential material
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Ability to employ critical thinking skills, creativity, and ingenuity for effective and timely problem-solving.
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Ability to maintain professional relationships and to work effectively as a member of a team and/or as a project leader with the public, faculty, staff and administration as well as a variety of external union representatives and organizations.
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Ability to organize, analyze and interpret data and have strong attention to detail and a high level of accuracy.
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Ability to tactfully handle situations involving employee performance/discipline with utmost discretion and professionalism.
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Ability to plan, supervise, and evaluate the work activities of others.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation