Job Summary: The Operations Assistant support the day-to-day administrative needs of the operations leaders. This position requires work to be done both at a desk in an office environment and on the manufacturing floor. This position is performed Monday through Friday 8:00am to 5:00pm.
Essential Job Duties and Responsibilities:
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Sets up travel accommodations including air travel, hotel, and rental car
- Books and sets up meeting rooms, both offsite and onsite
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Orders meals for meetings and visitors. This could require driving to pick them up if they cannot be delivered
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Orders and maintain shirts for leadership. This could require driving to pick them up if they cannot be delivered.
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Distributes mail across the facility
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Takes notes during operations meetings as requested and send them out to the appropriate team members
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Orders office and kitchen supplies
- Orders business cards and name tags
- Maintains the snack closet used for meetings
- Prints, fax, and copies as needed
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Maintains multiple calendars in Outlook
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Assists with various company events
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Additional duties as requested
Education and Experience Requirements:
18 years or older. At least 2-4 years of administrative assistance with experience in manufacturing. Must have a valid driver's license
Education beyond the minimum is an added advantage for career development activities
Knowledge, Skills and Abilities:
- Must have and use emotional intelligence.
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Demonstrates strong multi-tasking capabilities and organizational skills.
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Communicates effectively in written and spoken form.
- Must be able to read and write English.
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Exhibits good decision-making and problem-solving abilities.
- Works effectively in a fast-paced and high-pressure environment.
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Works effectively in a team environment.
- Understand the importance of maintaining confidentiality.
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Must have experience in the Microsoft suites including Word, Excel, and PowerPoint
Work Environment and Physical Requirements:
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Indoor professional office environment.
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Frequent exposure to manufacturing facilities with seasonal hot and cold temperatures, dust, and some chemical fume exposure.
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Ability to lift up to 50 pounds.
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This position may at times require travel.
Disclaimer:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.