This is a remote position.
1. Drafting and Reviewing Contracts:
- Prepare, review, and negotiate contract terms and conditions to ensure compliance with company policies and legal requirements.
- Collaborate with legal counsel to address complex legal issues within contracts.
2. Contract Execution:
-
Facilitate
the signing and execution of contracts, ensuring all necessary approvals are obtained.
-
Maintain
records of executed contracts and ensure proper storage and retrieval.
3. Monitoring and Compliance:
- Monitor contract performance to ensure compliance with terms and conditions.
- Track key contract milestones, deliverables, and renewal dates.
- Address and resolve any compliance issues or disputes that arise during the contract term.
-
Establish
and maintain relationships with vendors, acting as the primary point of contact for contract-related matters.
- Conduct vendor evaluations and performance reviews to ensure quality and adherence to contract terms.
5.
Budget and Cost Control:
- Monitor contract budgets and expenditures, ensuring costs are within approved limits.
-
Identify
opportunities for cost savings and negotiate favorable terms to
benefit
the organization.
6. Invoicing and Payments:
- Review and process vendor invoices for accuracy and compliance with contract terms.
- Ensure
timely
payments and resolve any billing discrepancies.
-
Identify
potential risks associated with contracts and develop strategies to mitigate them.
- Ensure that all contracts have
appropriate risk
management clauses and insurance requirements.
8. Compliance and Audits:
- Ensure all contracts
comply with
relevant laws, regulations, and company policies.
- Prepare for and
participate
in internal and external audits related to contract management.
9
. Documentation and Record Keeping:
-
Maintain
comprehensive and organized records of all contracts, amendments, and related documentation.
- Ensure proper documentation of all contract changes and communications.
Relevant government purchasing and contracting certifications such as an UPPCC Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB), or a NIGP-CPP are a plus.
Contract preparation and administration in IT
Knowledge of principles, practices, processes and laws related to general liability in the State of MN; federal, state and local laws and regulations pertaining to competitive procurement practices.
Ability to utilize Microsoft Word and Excel, Electronic Calendar and Internet
Requires skill and persuasion in dealing with others, both inside and outside of the department. Interactions with others generally require influencing, instructing and negotiating with individuals to gain their understanding, cooperation and action.
Skilled in time management
Skilled in verbal and written communication to diverse audiences
Strong interpersonal skills
Benefit Package includes: