The Pre-Employment Transition (Pre-ETS) Coordinator will work closely with administrative staff to support the Pre-ETS program.
DUTIES AND RESPONSIBILITIES:
- Create and maintain systems to optimize workflow
- Maintain systems of record for tracking client participation and invoicing
- Assist in template and content creation for reporting; make recommendations for improvement, and integrate feedback from outside stakeholders and VT Staff throughout the documentation process
- Prepare and submit quarterly milestone reports for Pre-ETS
- Responsible for data collection, formatting, proofreading, and processing of reports
- Distribute/collect all report documentation, consent forms, referrals, and milestone approval forms to Vocational Rehabilitation counselors
- Ensure all Pre-ETS and school system policies, procedures, and contacts are documented, followed, and updated
- Must work in a manner to uphold strict confidentiality
- Observe the Pre-ETS program on frequent basis
- Create and distribute Voices Together Pre-ETS promotional materials
- Collaborate on special projects with other staff members
- Maintain regular communication with all Voices Together team members, VR staff, and teachers
- Work with Community Program Coordinator(s) to schedule summer events with teachers and staff
- Develop resources for students and teachers, as needed
- Regularly visit classrooms where Voices Together Therapists work to develop and maintain relationships with teachers and school staff
- Other duties as required or assigned
EDUCATION AND EXPERIENCE:
- 1-2 years experience as a Program Coordinator or other similar role
- Ability to communicate effectively with management and other departments
- Excellent written, oral, and organizational skills
- Demonstrated proficiency in Google Suite and MS Office Suite
DESIRED QUALIFICATIONS AND SKILLS:
- Experience working in a social service environment and familiarity with not-for-profit environment
- Prior experience with Pre-Employment Transition Services
TRAVEL:
- This role will require travel throughout North Carolina with infrequent, previously scheduled overnight stays.
PHYSICAL REQUIREMENTS:
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to fifteen (15) pounds at times
Voices Together is a not-for-profit organization that provides Music Therapy to Autistic and Neurodivergent clients. Our proprietary model, VOICSS, empowers neurodivergent individuals to express themselves and engage with others.
Job Type: Full-time
Pay: $50,000.00 - $52,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
License/Certification:
- Driver's License (Preferred)
Ability to Commute:
- Chapel Hill, NC 27514 (Required)
Ability to Relocate:
- Chapel Hill, NC 27514: Relocate before starting work (Required)
Work Location: Hybrid remote in Chapel Hill, NC 27514