An Executive Assistant is a well-organized and customer service-focused individual that contributes to the successful completion of operational processes and procedures.
- Represents extraordinary service delivery
- Responsible and accountable for a wide variety of administrative duties
- Welcomes and greets clients professionally and interacts successfully with customers at all levels demonstrating hospitality and appropriate etiquette
- Answer phones, coordinate appointments, and communicate all messages to appropriate parties in a timely manner - facilitates and connects the client expediently and professionally whether by phone or email
- Scheduling and project management skills
- Impeccable communications skills - spelling and grammar
- Tech-savvy - It is essential to understand and to have had experience in the use of Microsoft Office Suite - WORD, EXCEL, and PowerPoint, and the ability to utilize electronic systems and software applications proficiently; MAC user
- Multi-tasking with fore-thought and prioritization of skills along with the ability to adapt well to change is a must in our fast-paced environment
ADMINISTRATIVE
Assist with general administrative duties such as project creation, calendar and travel management, and event planning.
Input New listings on MLS
Keep record of Closing Documents and Commission Disbursements
High-level written and verbal communication skills with the ability to articulate both broad concepts and detailed information clearly and concisely in a variety of settings, adjusting the message to match the audience profile and size. Communicate, create, and manage all follow up into the primary database.
Project management skills with fore-thought and prioritization along with the ability to adapt well to change is a must in our fast-paced environment.
CRM database management and miscellaneous administrative duties.
Detailed with great project planning, success in timelines, efficiencies, and preparedness.
Polished and tech-savvy.
MARKETING
Proof and edit marketing materials.
Manage marketing budget, process invoices and contracts, and maintain deadlines.
Assemble marketing campaigns and reports by compiling, consolidating, formatting, and summarizing information.
Prepare brochures/presentations by formatting content and graphics; arrange printing and internet packages.
Manage social media channels.
Resize and tag photography.
JOB REQUIREMENTS:
- Some flexibility with schedule.
- Real Estate license preferred
- Two or more years’ experience in an administrative support role.
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
Work Location: In person