AR/AP Associate needed
Seeking a reliable, diligent, dedicated and meticulous goal oriented person who can achieve results to further our success, reputation and goals in the manufacturing/distributing industry.
Qualifications/Skills:
Successful candidate must
- Have strong verbal and written communication skills to effectively communicate with customer/vendors/team.
- Ability to multi-task, prioritize work and meet deadlines
- Uphold a professional presence, be self-motivated and have the desire to take ownership of projects.
- Be able to maintain multiple records,
- Make and receive timely payments/collection to vendors and from customers
- Protect company value by keeping information confidential
- Sustain high degree of accuracy and attention to detail
- Have excellent work ethics and customer service ability to resolve issues in timely manner
- Be a team player- support other roles/assignments as needed
Accounts Receivable Responsibilities:
- Effectively identify and resolve customer billing issues while answering inbound customer calls
- Assist with credit requests, customer buyout calculations, and research inquiries
- Make logical credit decisions
- Make daily deposit to bank - on site banking
- Enter and posts customer accounts -payments received recording cash, checks, and credit card transactions
- Make daily collection calls to customers for past due open AR
- Maintain professional working relationships with customers at all times
- Maintain accounts receivable customer files and records
- Provide assistance and support to the department as assigned by the Supervisor
Accounts Payable Responsibilities:
- Process purchase order/ invoices ensuring a 3-way match before inputting invoice in accounting system
- Reconcile vendors accounts monthly with their statement
- Resolve variances between Purchase Orders, Receiving information and Vendor Invoices.
- Work closely with the Purchasing/Receiving department to analyze and research vendor invoice discrepancies to
resolved in a timely manner
- Follow up with appropriate departments or managers for authorizations and invoice corrections
- Timely weekly check runs to vendors as per agreed terms Prepare disbursement checks,
- Prepare supporting documentations for outgoing ACHs and wires.
- Monitor and consistent review the A/P Aging Report for accuracy and ensure that accounts do not become excessively past due
- Setup new vendors, maintain vendor master files,
- Maintain proper filing of vendor invoices /payments records
- Run our Direct billing program from start to finish-
- Track and report vendor Rebates and allowances.
- Hold vendors accountable for accuracy and complete first class delivery of items/inventory to us.
- Assist in streamlining and improving the accounts payable process
- Provide assistance and support to the department as assigned by the Supervisor
Job Type: Full-time
Requirements:
- Computer & telephone skills a must
- Associates Degree in Accounting and/or 2 year relevant work experience
- Experience processing high volume of check payments/receipts
- Proficient with ERP Systems , Microsoft Words/Excel,
- Outstanding analytical and interpersonal skills as well as English communication
- Demonstrated ability to maintain high level of confidentiality
Manufacturing/distribution business experience is a plus
Job Type: Full-time
Pay: $24.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person