Description:
Essential Duties & Responsibilities for the Receptionist
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Greet and welcome guests when they arrive at the office
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Direct visitors to the appropriate person and office
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Ensure reception area is tidy and presentable
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Answer, screen and forward incoming phone calls
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Provide basic and accurate information in-person and via phone/email
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Receive, sort and distribute daily mail/deliveries
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Process outgoing mail
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Print and mail invoices
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Process Accounting, Licensing & Contracts mail by scanning, tasking and scheduling in the applicable system
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Maintain agency shared calendars
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Scan mail and assign in ImageRight
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Assign unassigned tasks in ImageRight
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Download and assign webmail in ImageRight
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Print and mail certificates and auto ID cards
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Print and mail proposals and policy books
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Generate monthly production reports
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Generate ad hoc reports as needed
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Update quarterly pivot tables
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Generate quarterly sales scorecards
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Order and maintain inventory or office & break room supplies
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Coordinate and schedule approved travel
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Coordinate company events and required catering
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Order flowers and food as needed for employee events (bereavement, birth of baby, retirement, etc.)
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Perform other clerical receptionist duties such as filing, photocopying and faxing.
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Performs other related duties and tasks as necessary or as assigned.
Requirements:
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Must have a High School diploma or equivalent.
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Minimum 2 years of administrative experience.
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Proficiency in Microsoft Windows, Office 365, Word, and Excel.
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Self-motivated and able to handle multiple tasks with minimal guidance in order to meet deadlines.
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Excellent oral and written communication skills to articulate key information.
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Initiative and willingness to take on additional responsibilities.
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High emphasis on teamwork, collaboration, data analysis, and process innovation.
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Self-starter and work with direction and taking ownership of areas of responsibility.
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Detail-oriented.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Benefits
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Health, dental, and vision benefits
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Flexible Spending Account and 401k Plan with matching
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Life Insurance, Short & Long Term Disability, Accident, Cancer, etc.
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8 Paid Holidays Per Year plus your birthday and a day to volunteer
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Generous paid time off package
Req Id: 2513525 | Job Id: 34643154
PI242149541