Accounts Payable Analyst
The Accounts Payable (AP) Analyst is responsible for day to day activities that support invoice approvals and payments for all entities in Kirkwood. The AP Analyst will ensure invoices are paid on time, resolve issues with invoices and approvals and maintain vendor data. The AP Analyst performs duties in support of the Accounts Payable purpose of paying vendors to ensure there is no interruption of supplies or services that would affect projects, while also enforcing policies and ensuring that the Kirkwood’s cash is appropriately administered.
ESSENTIAL RESPONSIBILITIES / DUTIES:
Accounts Payable Analyst will have the following responsibilities.
- Actively manage the AP email inbox and ensure all items are organized and actioned in a timely manner.
- Process and distribute invoices, statements, and other communications to responsible parties. Send invoices with clear chain of approval through approval process. Research in the financial system and, if needed, contact vendors to determine who should approve if the invoice does not clearly state.
- Serve as an expert in AP related policies for those outside of AP. Respond to questions from staff/end users. Communicate clearly and professionally.
- Re-route invoices if the original approver indicates a different cost center should be used.
- Assist in resolving issues if an invoice is rejected. Work with the end user and vendor if there are discrepancies.
- Prepare checks for mailing.
- Work with Purchasing to resolve any mismatch issues. Make recommendations for process or other improvements to avoid future mismatches.
- Create and/or update department procedural documentation.
- Share the workload when a team member is off.
- Other special projects and duties as assigned.
JOB REQUIREMENTS
EDUCATION:
High school degree required. Associates or Bachelor’s degree preferred
EXPERIENCE:
1-3 years in an Accounts Payable function
KNOWLEDGE AND SKILLS:
Ability to use Microsoft Office suite, including Outlook, Word and Excel. Knowledge of Sage Intacct General Ledger system preferred; Ability to learn and use the system effectively, required.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Referral program
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person