Job Summary:
The Executive Assistant provides administrative support to C-level executives with flexibility to meet the demands of a growing organization. Must be adept at preparing reports, managing meetings, and acting as gatekeepers for the executives they support. Excellent organizational skills, an eye for detail and the ability to work well with people at all levels internally and external of the company are essential characteristics for this role.
Location: Zip Code 77066
Pay: $40/hr
Contract Length: 3 - 6 weeks. Starting Immediately
Duties:
- Support C-level Executives and the Americas Leadership Team, as required
- Maintain daily electronic journal, arrange meetings and appointments, and provide reminders as needed; maintain master corporate calendar of all conferences, all-hands events, holidays, and vacations
- Support business development/sales function in communications, funnel updates and market research
- Handle requests, feedback, and queries quickly and professionally
- Assist executives in preparing and providing travel logistics
- Provide dictation and meeting minutes accurately
- Monitor office supply levels; reorder when appropriate
- Maintain strong relationships with vendors and clients
- Produce professional quality reports, presentations, and correspondence
- Develop and carry out an efficient paper documentation and electronic records filing system
- Delegate tasks as appropriate to other members of the team
- Manage scheduled visitors meeting with executives or management
- Proficiently utilize various business programs and software simultaneously
- Receive and analyze incoming memos and submissions; distribute as needed
- Assist in maintain employee personnel roster and badging system
- Discretion with personal and confidential information
- Coordinate corporate events to take place outside of the workplace, such as sporting tournaments, fund-raising sponsorships, and staff events
- Procure and maintain supply of marketing and promotional items
- Ensure marketing materials adhere to branding guidelines and undergo regular review
- Provide general administrative support company wide
Experience:
- Experience working side by side with CEO or other C level executives.
- Proven experience as an Administration Executive or similar role
- Proficient in MS Office applications (Word, Excel, PowerPoint)
- Strong organizational skills with the ability to multitask
- Excellent written and verbal communication skills
- Knowledge of office management systems and procedures
- Attention to detail and problem-solving skills
#CSPRO
Job Type: Full-time
Pay: From $40.00 per hour
Expected hours: No less than 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Executive administrative support: 2 years (Preferred)
Work Location: In person