Purchasing Manager
I. Preamble
The basic function of the Purchasing Manager is to perform all purchasing for StructureCast to ensure project profitability. The job of the Purchasing Manager is to ensure that the activities for which he/she is responsible are managed in accordance with the Safety, Quality and Productivity expectations of the President.
II. Reporting Relationships
Reports to: General Manager
III. Authority
The Purchasing Manager has the overall authority to take any reasonable action necessary to carry out the assigned responsibilities and duties of the position as long as the actions are within sound ethical business practices and good judgment and are consistent with company policy. The Purchasing Manager will participate and update the Production Team on all project purchasing issues.
IV. Responsibilities and Duties
A. Manage the Purchasing activities to meet the goals of StructureCast by:
1. Planning, coordinating, scheduling, and controlling all Purchasing activities to meet or exceed project standards, and to maximize gross margin and income goals of the company on a project-by-project basis. The mission of the Purchasing Manager is “price and delivery…on time, on plan, on budget”.
2. Monitoring and controlling material usage, purchasing and overall job cost. All purchases are compared to the project budget and any purchase exceeding budget will have the written approval of the Project Manager PRIOR to purchase. All non-job related purchases will require the prior written approval of the General Manager.
B. Ensure that material equipment, tool and supply purchases procedures are performed in an accurate and timely manner and that they support the commitments of StructureCast by:
1. Coordinating material and supply requirements for efficient Operations activities and good customer service.
2. Implementing record keeping SOP to adequately monitor material and equipment usage. Purchase Orders are completed before all purchases and processed daily.
3. Ensure that outstanding purchase orders are managed and that the GM receives a copy of the outstanding purchase orders and purchase clearing every Friday by the end of work.
C. Specifications Review
1. Review job specifications and applicable standards to assure that conformance is met. Notify Production Team whenever something special is required.
2. Review and compile the Project Bill of Materials with the Project Administrator. Insure the BOM meets the project budget and review the final document at the Production huddle and the Pre-Production Meeting.
Measurements of Performance
A. The Purchasing functions have been managed to meet company objectives.
1. Project material costs and material utilization have been met within 5% of estimates on a monthly, quarterly, year-to-date, and annual basis.
2. All materials are on hand and in job boxes prior to starting production of a job.
3. Review and update daily priorities at the end of each shift.
4. Insure 100% of the BOM is purchased within budget & received before the start of production 100% of the time. All purchases will have a PO created & returned within 24 hours of request.
5. Review and adhere to budgets 100% of the time. Find ways through purchases to improve and beat the budget.
6. Update Huddle daily on status of materials procured based on BOM. Report all roadblocks & delays in Huddle daily. Jobs are on time 100% of the time.
7. Maintain purchasing section of BOM for each job in production daily. Publish Open PO Report weekly. Exceptions must be noted 100% of the time.
8. Initiate and track jobsite and yard rentals daily until rentals have been removed. All rental billings must be reconciled monthly according to rental contracts. All rental documentation is maintained by job in the Equipment Rental Binder.
B. Materials and Operations scheduling have been EFFECTIVELY ACCOMPLISHED as measured by:
- Lack of equipment has not delayed ANY Operations schedule.
- Material expense reporting ALWAYS has been accurate, complete and on time.
- Purchased materials have been FULLY utilized with ALL EXCESS MATERIAL returned to inventory or vendor when appropriate.
- Material usage reports ALWAYS have been accurate and timely.
- Material scrap and wastage losses have been less than or equal to budget, monthly, quarterly and annually.
- The Production Team has been furnished information and cooperation, which has assured smooth operation and achievement of company goals and objectives.
- The Company has incurred no penalties or fines for breaking regulations. Proper documentation has been available so that all legal requirements have been satisfied.
- All assigned tasks and duties have been accurately and timely completed and there have been NO SURPRISES regarding financial or employment actions.
Special Projects
· Complete special projects as assigned by the General Manager from time to time, on schedule, and on budget.
V. REQUIREMENTS
A. Certifications: The following certifications: ACI Field Technician, NPCA Production Quality School I, NPCA Production Quality School II are preferred but not required.
B. Experienced in MS Office Suite and Enterprise Software.
C. Experience: Minimum of 5 years’ experience in Purchasing Management, Operations and/or Project Supervision, preferably in precast concrete or general construction environment. Significant additional experience can substitute for some educational achievement.
D. Additionally, a fully qualified candidate will possess the following attributes:
1. A demonstrated success in building and effectively managing the Purchasing process in a company providing precast concrete products.
2. Personal qualities, including a high energy level, creativity, self-confidence, initiative, and passion for service to all clients. Well developed interpersonal and communication skills indicative of an ability to gain executive team confidence, respect, and cooperation and to deal effectively with the principals of client firms.
VI. ACKNOWLEDGMENT
I have reviewed the above position guide. I agree that the General Manager retains the right to change this position guide by providing notice to me of the change. I understand that this position guide is not a Contract of Employment and that StructureCast is an “at will” employer.
______________________________ _________________________________
Purchasing Manager General Manager
Date Date
Standards of Performance
Daily Duties:
· Review and update of task list, Daily
· Review and update of Calendar, Daily
· Review and clean-up of email
· Issue Titan PO’s
· Purchasing of approved Daily Purchase Requests
· Compilation of Project Bill of Materials with Project Administrator
· Review Bill of Material roadblocks at the A-Huddle
· Update P-Huddle daily with Bill of Material progress and roadblocks
· Update P-Huddle daily with Purchase Request progress and roadblocks
Weekly Duties: Maintain accuracy of Titan Inventory. All inventory purchases are to be reviewed and approved by Production Manager
· Review and update shop materials inventory
. Place minimum inventory orders
· Review and update Easi Set materials inventory
. Place minimum inventory orders
· Review and update Storage Shed materials inventory
. Place minimum inventory orders
· Review and update fuel / oil / lubricants inventory
. Place minimum inventory orders
· Review and update shop room and steel shop tools inventory
. Place minimum inventory orders
· Check dumpsters and insure there is available space. Check Team needs in the P- Huddle
Weekly Reporting:
· Review and reconcile the Purchase Clearing Report
· Review and reconcile the Open Purchase Order Report
Email the following reports each Friday to the GM:
- Purchase Clearing report with any required notes for clarification
- Open Purchase Order report with any required notes for clarification
Job Type: Full-time
Pay: $65,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
- Purchasing: 3 years (Required)
Language:
Shift availability:
Work Location: In person