Onsite Requirement: 2 days/week onsite
Our human services client is seeking an HRIS Coordinator who will be responsible for maintaining the HRIS systems and other related human resources technologies in support of human resources goals. The HRIS Coordinator will also be responsible for administration support to the Human Resources department. The HRIS Coordinator will be responsible for creation and distribution of multiple complex reports.
Responsibilities:
· Manage all of the data input and integrity of the Paylocity HRIS system, including company codes for both employees and trainees: process all new hires, payroll changes, and terminations for an organization of 500+ employees.
· Act as the point of contact for HRIS maintenance and problem solving.
· Compile human resources statistics and reports for various department staff, including bi-weekly payroll changes, department and program rosters.
· Respond to requests for customized reports and manage accurate and thorough creation of reports.
· Manage collection and preparation of documents for multiple annual audits.
· Assist with the management of department wide documentation storage, including audit and updated files on an annual basis.
· Serve as back-up receptionist to the Human Resources office. Greet applicants, employees and visitors in a positive and professional manner.
· Audit new hire paperwork to ensure completeness and walk new hires through completion of paperwork.
· Respond to all requests for employee or earning verifications.
· Respond to all requests from employees for changes in demographic information, tax withholding, direct deposit and others.
· Maintain related records and files and personnel electronic folders including I-9s, employee self-disclosures.
· Participate actively in regular HR staff meetings, working cooperatively to improve department performance, resolve departmental issues and develop high quality human resource procedures and systems.
· Participate in various HR programs including orientations, benefits meetings and fairs (virtual or remote), performance management meetings and trainings
· Process all Payroll Change Notices.
· Manage reminders and follow-ups to staff, including new hires, transfers, and separations.
· Manage the employee parking lot wait list.
· Prepare monthly ACA communications.
· Perform other related duties as assigned.
· Comply with and model compliance with all PSI policies & procedures, including illness prevention & occupational health policies
· Serve as vacation backup for leading the new employee benefits orientation and answering benefits questions when the Manager of Benefits, Wellness & HRIS is absent
· Assist Manager of Benefits, Wellness & HRIS or other HR staff with various projects, as needed.
· Perform other related duties as assigned by the Vice President, Human Resources or President and Executive Director.
Qualifications:
Education/Training: Associates Degree or equivalent certification OR three (3) years’ equivalent experience working with HRIS.
Preferred: Business or human resources training or undergraduate college degree.
Knowledge/Experience: Minimum of two years of office experience, including significant experience with HRIS databases or payroll systems. Excellent typing, word processing, spreadsheet, organizational and communication skills.
Preferred: Extensive prior experience with manual and computer HRIS. Human Services experience in non-profit environment. Ability to speak Spanish. Ability to lift 30 pounds.
Physical Abilities/Skills: Requires long periods of sitting, heavy use of computers phones, and other office equipment. Ability to access different building locations, equipment, mailboxes, and ability to do manual filing.
Mental abilities/Skills: Requires the ability to juggle and follow through with multiple projects and priorities simultaneously. Ability to manage time effectively to meet important payroll and other deadlines. Ability to work with frequent interruption, while maintaining accuracy and attention to detail. Ability to follow complex step by step processes. Ability to proactively reach out for assistance when needed and suggest process improvements. Ability to be flexible and adaptable with process changes. Ability to use spreadsheets and other systems to track one’s work. Comfort with organizing, processing, tracking, auditing, and reviewing paperwork electronically (vs in hard copy). Excellent interpersonal skills to interact positively with a wide range of applicants, employees, managers and outside agencies.
Compensation: $30/hr during contract portion. $60k plus excellent benefits after being converted to direct hire.
Onsite Requirement: 2 days/week onsite
Job Types: Full-time, Temp-to-hire
Pay: $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
Ability to Commute:
- Boston, MA 02118 (Required)
Ability to Relocate:
- Boston, MA 02118: Relocate before starting work (Required)
Work Location: Hybrid remote in Boston, MA 02118