Essential Job Functions (Including but not limited to):
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Develop profitable purchasing strategies that support our strategic direction.
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Assess supplier profiles and analyze offers utilizing negotiation tactics to provide the best value.
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Cultivate and manage relationships with key suppliers to maintain quality of goods, timely delivery and compliance with terms of contracts.
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Maintain vendor relationships, update vendor information, gather information regarding possible new vendors or new options for materials acquisition.
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Monitor vendor performance against established metrics and implement corrective actions as needed to maintain quality and delivery expectations.
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Work cooperatively with department, project and contract supervisors to ensure materials and supply needs are met in a timely, cost-effective manner.
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Track inventory levels and run reports to evaluate demand requirements.
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Evaluate RFQ’s and create purchase orders to maintain inventory levels and meet manufacturing and contract requirements.
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Enter purchase orders and purchase receipts into MRP software.
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Research and reconcile variances between purchase orders and receiving.
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Communicate with multiple internal departments, such as accounting, accounts payable, shipping/receiving, and production.
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Keep detailed records and prepare and submit necessary reports.
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Identify opportunities for process improvement within the purchasing processes and implement best practices to streamline operations.
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Assist with coding of shipping costs and credit card charges.
Required Skills:
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Ability to evaluate market conditions and various suppliers.
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Strong communication, negotiation, and persuasion skills.
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Ambitious and work at a quick pace, but with diligence and attention to detail.
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Ability to work independently and with other team members, highly flexible, "Get it Done" attitude.
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Strong analytical and problem-solving skills with the ability to multi-task, focus and meet deadlines.
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Add, subtract, multiply and divide in all units of measure.
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Strong written/verbal skills (reading and writing policies, procedures, instructions, and emails).
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Proficient in using Microsoft Office (Word, Excel, PowerPoint, Access, and Outlook) with a high degree of accuracy and efficiency.
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Experience with ERP software.
Physical Demands:
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This is a largely sedentary role; however, some filing may be required. This would require the ability to lift files, open filing cabinets, bending or standing on a stool as necessary.
Position Type and Expected Hours of Work:
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This is a full-time position. Days and hours of work are Monday through Friday, 8am to 4:30pm.
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Working overtime as needed.
Work Environment:
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This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Travel:
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No travel is expected for this position.
Required Education and Experience
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High School Diploma or Equivalent required.
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Post secondary degree in related area preferred.
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4-6 years of experience as a purchasing agent or relevant role.
Additional Eligibility Qualifications:
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Successful completion and passing of fit for duty physicals, background checks and drug & alcohol testing programs.