t the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean. Our Atlanta Department of Transportation team helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life.
O
ur engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer.
P
osting Expires: 7/5/2024
S
alary: Commensurate with experience
G
eneral Description and Classification Standards:
P
rocures the right services from the right vendor in a timely manner at the lowest cost and best value in the best interest of the City. Manages the administration of ongoing contracts to assure services meet contract requirements. Contracts are highly complex in nature and have a high economic impact on the City. This is a fully seasoned managerial level charged with responsibility for significant specialized functions within a department. Position manages a larger group of employees, possibly with intermediate supervisors, or a smaller group of specialized professional employees. Areas of responsibility are typically unique within the department. Position differs from the Contract Administrator level in the size, impact, or technical complexity of the activities managed.
S
upervision Received
D
irection received is general and focuses more on long-term and short-term operating objectives, managerial effectiveness, and operating results. This level would be considered "middle" management.
E
ssential Duties & Responsibilities:
T
hese are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.
M
- anages the activities of complex existing contracts to assure they are completed on time, efficiently and meet the specific organizational quality measurements desired.
O
- rganizes team meetings with contractors to ensure goals are being met.
D
- evelops detailed corrective action processes when deficiencies are found.
R
- eviews and approves monthly invoices from contractors for work completed.
P
- lans, directs, and organizes inspections to assure contractors meet the specified organizational measurements.
P
- repares and organizes steering committee meeting agendas for review of contractor’s performance.
P
- rovides excellent service by responding to customers’ requests within one business day; responds to all bidders' queries and provides notice of project changes and final notice of project award.
M
- onitors and attends functional committee meetings during legislative cycle and provides feedback and information on project specific legislation.
R
- eviews technical specifications prepared by User Agency.
D
- rafts Request for Proposals (RFP) and Invitations to Bid (ITBs) for all assigned projects.
S
- chedules and attends project team meetings and provides procurement advisory and follow-up information to User Agency personnel.
D
- evelops performance criteria for evaluation of proposals.
S
- chedules and facilitates pre-bid/proposal conferences.
C
- oordinates evaluation team meeting. Provides notice of cancellation.
C
- ommunicates any changes in policy, procurement methods, standards, and regulations to Contracting Officers, department managers and administrative staff.
C
- onducts bi-monthly in-house procurement training sessions with Contracting Officers.
A
ssists in resolving problems and issues on a day-to-day basis.
-
D
ecision Making
E
nsures contracts are followed and any errors or problems corrected. Conducts quality control/quality assurance analysis on RFPs and ITBs that may have been challenged by an unsuccessful bidder.
L
eadership Provided
P
osition has managerial authority over a group of professional employees and/or a group of professional, technical, or administrative employees engaged in a broad functional area. Areas of responsibility are typically unique within the department.
K
nowledge, Skills & Abilities:
T
his is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.
E
- xtensive knowledge of concepts, processes, and tools of profession; knowledge of relationship of professional disciplines among related organizations and functions. Leadership and motivational skills. Extensive knowledge of more complex contracts and how they are applied.
S
- kill in identifying operating issues and developing solutions. Effective business communication/presentation skills. Strong negotiation skills.
A