The Distribution Assistant is responsible for sustaining consistent flow in and out of the distribution area. This position performs a wide variety of distribution processes to include: distribution of cases to Pathologists, completion of requested shipments, follow-up of Distribution’s departmental responsibilities, and other duties as assigned and required following approved Standard Operating Procedures.
- Scans slides into Autoassign. Accurately match slides with paperwork generated by Autoassign, and sort in a timely manner.
- Maintains pathologist workload by accurately balancing jar counts within Autoassign.
- Monitors and ensures that the most up-to-date pathologist vacation calendar, pathologist licensing report (obtained from credentialing), Daily Distribution Sheet, and Autoassign are readily available at each station.
- Delivers all slides to pathologist in a timely manner.
- E-mails list of STAT cases received by lab to Medical Lab director. Including an estimated time each case will be out of the lab, and in distribution.
- E-mails client services of pending discrepancy cases in distribution.
- Images, sorts and delivers all slides received from our IHC department in a timely manner.
- Receives, verifies, unpacks, and stores supplies in designated work areas within distribution.
- Communicates when supplies are needed in distribution.
- Is aware and knowledgeable of sendoff rules when sending cases offsite to other facilities.
- Notifies other distribution employees of special requests from multiple departments, such as: Pathologists, Accessioning, PA’s, and Client services. Also, responsible to complete, and respond to requests in a timely manner.
- Documents all quality issues within daily distribution worksheet and communicates any quality issue that may arise.
- Communicates necessary information to PA’s and/or Accessioning leads when discrepancies arise.
- Maintains confidentiality of sensitive information concerning patients, physicians, employees, clients, vendors, and the company.
- Reports all concerns of test quality and/or patient or employee safety to a Supervisor or Safety Officer.
- Has a good understanding and working knowledge of Laboratory Information Systems including Autoassign.