Performs highly advanced (senior-level) project management work. This includes creating gap analyses and identifying unmet programmatic business needs, coordinating the planning and initiation of projects and following them through to completion, monitoring the progress and schedule of projects, and communicating with project stakeholders, management, and other relevant parties. Work includes the full spectrum of industry-accepted principles of project management including initiation, planning, execution, control, and closing assigned projects and subsidiary components. Work includes establishing strategic goals and objectives, managing scope, managing schedules and cost, creating work breakdown structures, resource planning, project planning, communications planning, presentations and briefings, metrics reporting, risk and issues management, quality control, change management, customer acceptance, cost tracking, lessons learned, and archiving project documentation.
This position will lead and implement initiatives to modernize Texas WIC, maximize the use of technology, integrate technology systems, streamline program processes and synchronize complimentary work to ensure continuous improvement. Will direct, assign and evaluate the work of others. Performs highly advanced project management work under minimal supervision and with extensive latitude for the use of initiative and independent judgment.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
1. Strategic planning to ensure successful implementation of complex, multi-faceted, multi-year information technology projects. Oversight and coordination of statewide projects, identifies business need, obtains authorization and commitment, develops feasibility studies and creates implementation models. Tracks progress and risks and implements strategies to manage project schedule and user acceptance. (30%)
2. Hires, manages, trains and coordinates the training of project and technical staff as needed. Provides leadership and direction to project teams. Coordinates work efforts of project staff. May testify before legislative and stakeholder groups on project status and other issues of public interest. Manages diverse stakeholder input and coordinates project activities with other state agencies, governmental jurisdictions, private sector partners and contractors. Develops and oversees extensive communication plan to ensure stakeholders are informed and their input is considered. Implements business improvement solutions consistent with HHSC information technology project guidelines. (30%)
3. Directs, develops, and evaluates projects utilizing accepted project management methodologies. Develops criteria for evaluating proposals, and other pertinent information related to project assignments. Develops and implements plans to communicate and explain project methodology and processes to executive leadership. Coordinates and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications. Coordinates the preparation of written scope agreements, Work Breakdown Structures (WBS), resource and cost estimates, cost tracking and management, preparation of project management plans and subsidiary plans, and preparation of progress reports for executive management. (15%)
4. Conducts research of technology applications and integrations and creates formal recommendation documents. Coordinates support initiatives for internal and external stakeholders. Recommends optimum strategies for testing and deployment. (10%)
5. Oversees the preparation of written documents including project management plans, USDA-required Advanced Planning and Implementation Advanced Planning documents (APD & IAPD), subsidiary plans, scope agreements, business/systems analyses and proposals, policies, procedures, and customer documentation for end-users or system support staff, databases, progress reports, budget reports, and lessons learned. (10%)
6. Perform other duties as assigned including but not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or locations. (5%)
Knowledge Skills Abilities:
Knowledge of:
Structured project management techniques as advocated by the Project Management Institute (PMI)
The capabilities and limitations of computer systems and management information systems
Software integrations and Application Programming Interfaces
Software Development Life Cycle (SDLC) methodologies
Skill in:
Identifying business needs, gathering business user requirements and translating them into technical requirements.
Using a PC and Microsoft Project, Excel, Outlook, PowerPoint, Access, and Word.
Strategic planning
Business or systems analysis
Problem-solving, conflict resolution, and negotiation
Working collaboratively and cooperatively with colleagues
Writing analyses, documentation, proposals, plans, policies, procedures, standards, or reports
Supervising, planning, prioritizing and delegating workload assignments
Ability to:
Work independently and deliver results in an environment of broad, consultative management
Plan, organize, schedule, assign, and monitor completion of multiple assigned projects
Manage multiple, overlapping projects
Lead diverse teams to achieve desired results
Present information to a variety of audiences, verbally and in writing, and to communicate clearly, concisely, and effectively
Develop and present executive level briefings
Adapt to change or modify behavior in response to changes in situations or priorities
Analyze systems and procedures
Write and revise standards and procedures
Effectively manage and motivate staff with diverse responsibilities
Effectively participate and contribute to the management team
Registration or Licensure Requirements:
Project Management Professional (PMP) from the Project Management Institute (PMI)
Initial Selection Criteria:
Minimum of 2 years of experience as a project manager in large technology projects
Experience in strategic planning
Experience gathering user requirements
Experience writing executive level briefings
Project Management Institute (PMI) Project Management Professional (PMP) Certification
PREFERRED CRITERIA:
Experience developing or project managing integrations in technology systems
Experience with point-of-sale (POS) systems, merchant services, and back end processors
Additional Information:
To be considered for an interview, applicants must clearly match all initial criteria in the EMPLOYMENT HISTORY, SUMMARY OF EXPERIENCE SECTIONS of the application. RESUMES WILL NOT BE CONSIDERED. The salary on this job posting reflects the minimum and maximum allowed, however, budget considerations often result in salary offers near the MINIMUM of the posted range. Internal applicants are encouraged to check the HR manual for changes to their current salary.
All applicants chosen to participate in the virtual “face-to-face” interview process will be required to complete an on-camera skills assessment to demonstrate proficiencies associated with this role. All applicants participating in the virtual “face-to-face” interview must also have access to a computer, the internet, Microsoft Teams, and Microsoft Word. More than one virtual “face-to-face” interview may be required. Only applicants selected for an interview will be notified of the final selection. At the time of posting, this position is working from home and may have the option to continue in a work-from-home or hybrid setting. Some in-person meetings will be required. The person selected for this position must have internet access to work from home.
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 51C, LS, SK, 3044, 6C0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information, see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
MOS Code:
51C, LS, SK, 3044, 6C0X1
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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