TITLE: SECTION 8 / HOUSING CHOICE VOUCHER (HCV) SPECIALIST
THE JOB’S ESSENTIAL FUNCTIONS: The essential responsibilities of the HCV SPECIALIST
Note: The job description is a listing of examples of assigned duties and should not be considered as all inclusive. Other job assignments and responsibilities may be added or taken away as the need arises.
- Processes new admissions when families are selected from the wait list under the supervision of the Section 8 Manager.
- Schedules Reexamination appointments and conducts annual reviews on assigned alphabets to determine continued eligibility. Maintains a system to insure families are notified, reexamined, and applications are processed in a timely manner to insure uninterrupted assistance.
- Processes Interim changes of Income and Family Composition to assigned alphabets as necessary.
- Verifies all income and allowances through the hierarchy prescribed by HUD, i.e. Upfront Verification Systems, etc. The prescribed list has been provided in an office memo to all Housing Specialists.
- Completes entire folder workup and data input to computer system.
- Computes income to determine if family qualifies for unit on initial move in (tenant cannot pay more than 40 percent of income toward rent).
- Determines monthly rental amount due from family to owner and housing assistance subsidy.
- Verifies if tenant owes Retro due to unreported income before approval letter is sent out for continued assistance; reports fraud to Section 8 Manager immediately.
- Issues vouchers no less than sixty days prior to current lease expiration.
- Approves paperwork for tenants who are renewing leases or moving to new units.
- Writes up inspection sheet for JHA Employee Responsible for scheduling Inspection
- Insures comparable is in each file.
- Runs all members of households 18 and over are screened through the National Sex Offender registry.
- Accepts and processes Reasonable Accommodation Requests.
- Provides paperwork to Portability and Family Self Sufficiency Coordinators when applicable.
- Processes Transfer Requests expeditiously.
- Submits HOLD REQUESTS at second failed inspection. Note: We are not allowed to pay any owner after 2ndfail unless all the deficiencies are tenant related. If tenant related, we must notify tenant of our proposal to terminate housing assistance.
- Remember to reactivate HAP after unit comes out of Abatement. Note: We will only pay from the point where the unit passed inspection.
- Mails out new leases to tenant and owner/or notices of changes in the tenant and PHA share of rent based on changes in income and family composition.
- Specialists must obtain approval from management before approving rent increases; under no circumstance are rents to exceed the maximum amount allowed based upon the Rent Reasonableness Comparable calculation for the assigned bedroom. OWNERS must submit their request for an increase in writing and it must be signed off on by a member of management.
- Makes all files that are still incomplete by cutoff inactive (Request HOLD) to the payment center
- Maintains active and accurate Control Sheets at all times. Use of the NOTE System can be substituted and is encouraged; however, notes must be printed out and added to the tenant file in the same area where the control sheet would typically be placed.
- Keeps abreast of Hold Files and takes appropriate action to vacate or reinstate payment as appropriate! DOES NOT LEAVE FILES INACTIVE FOR PROLONGED PERIODS OF TIME WITHOUT FOLLOW-UP AND UPDATE.
- ASSISTS OTHER STAFF MEMBERS AS NEEDED IN ALL FUNCTIONS AS NECESSARY AS WORKLOADS INCREASE.
ANY SECONDARY DUTIES OR RESPONSIBILITIES
- Keeping office area neat and files must be put away neatly at the close of each business day
- When files are purged from active file cabinets in work area and are moved to file room they should be filed immediately to avoid chaos and loss of files.
ATTENDANCE REQUIREMENTS: 40 hours weekly inclusive of the daily 1 hour paid lunch and two paid fifteen minute breaks. Sick and Annual leave start at 10 paid days each subject to accrual. Leave is not advanced; and for every 2 years served an additional day of sick and annual leave is added; also subject to accrual until a maximum of 19 days each are accumulated. All Annual Leave should be scheduled in advance. Sick Leave should be scheduled in advance whenever possible.
EDUCATION REQUIREMENTS AND SPECIAL SKILLS NECESSARY TO PERFORM THE JOB: Minimum acceptable education: High School Diploma
PERFORMANCE STANDARDS REQUIRED FOR THIS POSITION: Must maintain records in an acceptable format that is well organized, neat, and accurate. Payments must be accurate and justified at all times. Must maintain a very low percentage of errors. All processes/duties must be completed timely and with minimal supervision. Specialists may not use old outdated income verification to avoid a late Recertification. All income documentation must be no older than 60 days. Specialists should start their processing 120 days in advance of lease expiration to avoid a late recertification. All files must be filed and put away at the end of the work day and any files moved to the file room must be filed in the proper cabinets; not left in boxes to be filed later.
SUPERVISORS ASSIGNED TO OVERSEE THIS POSITION: Executive Director, Section 8 Manager and Assistant Section 8 Manager
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Case management: 1 year (Required)
- Section 8: 1 year (Preferred)
Work Location: In person