Worship & Programming Administrative Assistant
Employee Classification: Part-time Regular
FLSA: Non-Exempt
Pay Basis: Hourly
Hours per week: 28
Who we are
The Crossing, A Christian Church exists for people to discover Jesus and the Journey. This journey often begins when someone steps foot into one of our dynamic weekend worship environments that are filled with Bible-based, thought provoking messages, exciting music, thematic videos and other creative elements. Our Arts & Media Team strives to create environments that inspire people to take the next step to building a relationship with Jesus and others.
Where you fit in
The Worship & Programming Admin will work diligently to keep the team organized and informed by providing exemplary administrative support, assistance and encouragement. This position is perfect for an outgoing individual, whom God has gifted with exemplary organizational skills and outstanding communication abilities, and who is adaptable and flexible for last minute needs & errands, or program changes.
What you’ll be doing
Worship Arts & Video Team:
Assist in managing the ministry team calendar and scheduling, including eSpace reservations and de-conflicting rooms and resources in collaboration with other ministries as needed
Assist in ordering items needed for creative elements and other programming needs for Sunday Sermons, Night of Worship and other events and gatherings as needed
Assist in contacting and scheduling new and potential contracted worship leaders, including scheduling accommodations, travel arrangements and requesting honorariums/reimbursements
Maintain Rock attendance for the Worship Team
Assist with scheduling of video shoots, including securing locations, speakers, props and day-of filming as needed
Actively participate in creative and programming meetings
Maintain a collaborative working relationship with the Production and Communications Administrative Assistant to ensure the successful execution of services and events
Edit and proof creative team documents and plans before printing
General
Assist pastors/directors with receipts and budget monitoring
Perform general office duties such as copying, filing, mailing, etc.
Answer / return phone calls and emails as requested
Purchase items for ministry as needed
Organize workflow and synchronize between Google Docs and Rock
Attend weekly admin meetings and communicate if there is anything coming that’s not on the radar
Respond to all general ministry questions, both internally and externally, via phone and email
Run errands as needed
Other related duties as needed
What you’ll bring to the team
Minimum Education: High School Diploma
Minimum Experience: Two years in professional administrative role
Demonstrates strong technology experience (Gmail, Google Docs, Google Sheets, Planning Center Online, Asana, Slack, Rock, etc.)
Preferred Experience: Three years in an equivalent church setting or non-profit organization
Must pass a pre-employment background check
Proof of legal authorization to work in the United States
What’s expected of you
The heart of a servant
Exhibit spiritual maturity
Possess strong verbal and written communication skills
Pursue Christ-likeness daily
Attend needed cross-functional meetings and department meetings
Attend monthly All-Staff meetings and occasional staff events
Participate in staff Prayer Days
Attend any required conferences or seminars
Staff Values
We put our church values first
We are committed to deepening our spiritual life
We seize each opportunity to collaborate and diminish siloing
We honor the responsibility we've been given
We pursue excellence, not perfection
We lead by the example of our lives
We champion the staff values daily and expect all staff members to join us in living these out.